Receptionist Administrator

Magone & Company, P.C.; Lake Hiawatha (NJ); On-site; USD 35,000 - 45,000; Full time

Job summary

Join a family-owned accounting firm as a full-time Receptionist in Parsippany, NJ. This role involves client interaction, document management, and administrative support. Ideal candidates will thrive in a dynamic environment and possess strong communication skills. Enjoy competitive salary and benefits including health insurance and a 401(k) plan.

Benefits

Health Insurance

Group Life Insurance

Dental and Vision Insurance

401(k) Retirement Plan

15 PTO days per year

Employee Referral Bonus

Paid Professional Development

Qualifications

• At least 1 year of office experience.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Greet clients professionally in person and over the phone.
• Download, scan, organize, and securely store client tax documents.
• Schedule and confirm appointments and meetings.

Skills

Customer service

Communication

Organizational skills

Analytical skills

Education

High School diploma or equivalent

Associate or Bachelor’s Degree

Tools

Microsoft Office

Adobe Creative Cloud

Job description

Do you have experience as a Receptionist or Office Support Staff member? We invite you to join Magone & Company, P.C. in our new Parsippany office as a full-time on-site Receptionist on our Administrative Team. The ideal candidates will thrive in a demanding environment, have exceptional computer skills, experience in customer service, be adaptable to modern technology, diligent, positive, and possess excellent communication skills. If you like a challenge and seek career growth, this is the place for you.

Why Work with Us?

At Magone & Company, P.C., we uphold strong values as a team and in our work. As a family-owned accounting firm with fewer than forty employees, we pride ourselves on creating a close-knit atmosphere while providing unparalleled customer support to high standards. In our mid-size firm, you will collaborate with a diverse clientele across various industries and sectors, both domestic and international, gaining hands-on experience every step of the way.

We are looking for great people and offer an excellent opportunity for you to start a new path, grow with us, and share in our success. A competitive salary will be based on your qualifications.

Our Expectations

• Embrace change and technology
• Encourage learning opportunities
• Strive for excellence
• Operate with integrity
• Support our team and each other

Job Responsibilities

Client Interaction & Assistance

• Greet clients professionally and warmly in person and over the phone
• Provide technological support to clients with document portals for uploading and accessing tax documents
• Answer the main office line for inquiries, screen, and direct clients appropriately
• Keep the conference room tidy and ready for meetings

Document Management

• Download, scan, organize, and securely store client tax documents
• Maintain confidentiality of all client records

Engagement Management

• Draft and send engagement letters
• Onboard new clients and create task workflows for staff

Database Management

• Maintain and update client databases, ensuring data accuracy and confidentiality

Office & Inventory Management

• Monitor and replenish office supplies and inventory
• Coordinate with vendors as needed

Administrative Support

• Schedule and confirm appointments and meetings
• Manage mail and shipping logistics
• Assist with clerical duties, including assembling tax returns and contacting clients

Additional Details

• Full-time, on-site in Parsippany, NJ
• Hours: 9:00 am - 5:00 pm, with flexibility for extended hours during peak seasons
• Salary: Negotiable based on experience

Required Qualifications

• High School diploma or equivalent
• At least 1 year of office experience
• Customer service experience
• Proficiency in Microsoft Office, especially Excel
• Proficiency in Adobe Creative Cloud (PDF editing)
• Excellent communication, organizational, and analytical skills
• Professional demeanor
• Ability to handle a demanding environment

Preferred Qualifications

• Experience in a CPA firm supporting tax, audit, or accounting departments
• Knowledge of financial terminology
• Experience with A/R and A/P
• Associate or Bachelor’s Degree

Benefits

• Health Insurance (after 3 months)
• Group Life Insurance (after 3 months)
• Dental and Vision Insurance (after 3 months)
• 401(k) Retirement Plan with 4% match (after 1 year)
• 15 PTO days per year
• Employee Referral Bonus
• Paid Professional Development