Receptionist / Administrative Assistant (Temporary)

Alianza; Jacksonville (FL); Vor Ort; USD 22.000 - 23.000; Vollzeit

Zusammenfassung

Alianza in Jacksonville, FL is seeking a friendly Receptionist/Administrative Assistant for a temporary three-month assignment. The role supports front-desk activities, data entry, and general office tasks while ensuring smooth daily operations.

You will greet visitors, handle calls, manage schedules, and assist with filing, emails, and records. The ideal candidate is organized, professional, and able to work independently or as part of a team.

Qualifikationen

• Strong verbal and written communication skills.
• Professional phone etiquette and customer service.
• Proficiency with Microsoft Office applications and data entry.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple tasks and prioritize responsibilities effectively.
• Dependable, punctual, and professional in appearance and conduct.
• Ability to work independently while also contributing as part of a team.

Aufgaben

• Answer and direct incoming phone calls in a professional and courteous manner.
• Welcome visitors and provide exceptional customer service at the front desk.
• Respond to general inquiries and assist customers, vendors, and visitors as needed.
• Perform accurate data entry and maintain electronic and physical records.
• Assist with filing, scanning, copying, and document organization.
• Monitor emails and assist with routine correspondence.
• Update customer and company records while ensuring accuracy and confidentiality.
• Support office personnel with scheduling, administrative projects, and day-to-day office functions.
• Maintain a clean, organized, and professional reception area.
• Assist with general clerical duties and other administrative tasks as assigned.

Kenntnisse

Communication

Phone etiquette

Organization

Multitasking

Dependability

Team player

Independent work

Tools

Microsoft Office

Data entry

Jobbeschreibung

Receptionist / Administrative Assistant (Temporary Assignment)

Location: Jacksonville, FL 32220

Job Type: Temporary

Pay: $16.00-$17.00 per hour, based on experience

Schedule: Monday-Friday, 8:00 AM-4:00 PM

Position Overview

We are seeking a friendly, dependable, and highly organized Receptionist / Administrative Assistant to provide temporary office support in Jacksonville, Florida. This assignment is expected to last approximately three months and will provide coverage during an employee leave.

The ideal candidate is professional, detail-oriented, and comfortable managing a variety of administrative and customer service responsibilities in a fast-paced office environment. We are looking for someone who can start immediately and contribute to the smooth operation of daily office activities.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Welcome visitors and provide exceptional customer service at the front desk.
• Respond to general inquiries and assist customers, vendors, and visitors as needed.
• Perform accurate data entry and maintain electronic and physical records.
• Assist with filing, scanning, copying, and document organization.
• Monitor emails and assist with routine correspondence.
• Update customer and company records while ensuring accuracy and confidentiality.
• Support office personnel with scheduling, administrative projects, and day-to-day office functions.
• Maintain a clean, organized, and professional reception area.
• Assist with general clerical duties and other administrative tasks as assigned.

Required Skills & Experience

• Strong verbal and written communication skills.
• Professional phone etiquette and customer service skills.
• Basic computer proficiency, including Microsoft Office applications and data entry.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple tasks and prioritize responsibilities effectively.
• Dependable, punctual, and professional in appearance and conduct.
• Ability to work independently while also contributing as part of a team.

Preferred Qualifications

• Previous experience as a Receptionist, Administrative Assistant, Office Assistant, Front Desk Coordinator, or similar administrative role.
• Customer service experience in a professional office setting.
• Experience within the moving, storage, logistics, transportation, or service industries is a plus, but not required.

Ideal Candidate

The successful candidate will be approachable, resourceful, and committed to providing excellent support to both customers and internal staff. They should be comfortable working in a busy office environment, adapting to changing priorities, and taking initiative to ensure daily operations run efficiently.