Receptionist/Administrative Assistant St. Louis

Clean-Uniform-; St. Louis (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

UniFirst is seeking an Administrative Receptionist & Assistant to ensure smooth operation of the Admin department. The role covers front desk management, incoming calls, and general administrative support, including HR initiatives, with a professional and discreet approach.

The ideal candidate will be highly organized, proactive, and able to handle confidential information. This position offers an opportunity to support multiple teams and contribute to efficient office operations.

Qualifications

• Minimum of 3 years in a receptionist, administrative assistant role.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain a professional appearance and demeanor at all times.
• High level of discretion and confidentiality.
• Positive, can-do attitude with a focus on customer service and team collaboration.

Responsibilities

• Greet visitors and direct them appropriately.
• Monitor building access system; verify visitors and grant access.
• Manage UniFirst's main phone line and route calls.
• Handle incoming/outgoing mail and packages.
• Maintain a clean, welcoming reception area.
• Support Admin, accounting, and HR with clerical tasks.
• Coordinate with HR for interviews and greet arriving candidates.
• Assist with logistics of company meetings and events.
• Back-up support for accounts payable & accounts receivable.
• Handle Auto Renewal Letters for existing customers weekly.
• Assist Senior Accountants with bank reconciliation needs.

Skills

Microsoft Office

Organizational skills

Communication skills

Discretion/confidentiality

Customer service

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Job description

Job Summary

The Administrative Receptionist & Assistant plays a vital role in ensuring the smooth operation of the Admin department. This position is responsible for front desk management, Incoming phone calls, administrative support that could include HR initiatives. The ideal candidate is highly organized, professional, and proactive, with the ability to handle confidential information with discretion.

Job Detail

Receptionist Duties

• Serve as the first point of contact for visitors to the Corporate Administrative building, greeting and directing them appropriately.
• Monitor building access system by responding to doorbell notifications, verifying visitors, and granting access to authorized individuals
• Manage UniFirst's main phone line, answering inquiries and routing calls to the appropriate personnel across the organization.
• Handle incoming and outgoing mail and packages for the Office.
• Maintain a clean, organized, and welcoming reception area.
• Support Admin, accounting, and HR teams with administrative tasks, such as printing, scanning, filing, and data entry and other tasks as assigned.
• Coordinate with HR for interviews and greet candidates upon arrival
• Assist with logistics of company meetings and events

Administrative Support Duties

• Provide Back-up support for accounts payable & accounts receivable functions
• Handle Auto Renewal Letters for existing customers and send letters weekly
• Assist Senior Accountants with bank reconciliation needs
• Perform other administrative duties and special projects as assigned

Requirements

Experience

• Minimum of 3 years in a receptionist, administrative assistant role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain a professional appearance and demeanor at all times.
• High level of discretion and confidentiality.
• Positive, can-do attitude with a focus on customer service and team collaboration.

Education

• High school diploma or equivalent required; associate or bachelor's degree preferred.

CLEAN is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [e-mail] or call 800-347-7888 to let us know the nature of your request.