Administrative Assistant

Birenbaum & Associates; St. Louis (MO); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

SIMPLE IRA retirement

Company parking

Job summary

Birenbaum & Associates in Downtown St. Louis, MO seeks an organized, detail-oriented individual to provide administrative assistance to the company president and support to an international certifying board.

You will answer phone calls, draft communications, manage mail, and coordinate meetings and events. The role emphasizes strong written and verbal communication, time management, and the ability to learn new database tools.

Qualifications

• Excellent written and verbal communication skills.
• Strong time management and ability to multi-task.
• Ability to learn new database and reporting tools.
• Proficiency in MS Office (Word, Excel and PowerPoint).
• Bookkeeping experience helpful but not required.
• Must be willing and able to work onsite at office.

Responsibilities

• Answer phone calls; act as the point of contact for clients.
• Written (email and letter) communication with clients.
• Manage incoming/outgoing mail and shipments.
• Schedule in-person meetings and videoconferences.
• Draft memos and prepare communications.
• Maintain filing system and database.
• Balance payment transactions.
• Verify transactions are recorded correctly.
• Assist in preparation of reports and financial statements.
• Assist in event registrations and preparation.
• Preparing for Board of Directors' meetings.

Skills

Written communication

Verbal communication

Time management

Multi-tasking

MS Office

On-site work

Tools

MS Office

Job description

Downtown St. Louis, MO firm seeks organized, detail-oriented individual with strong communication skills to provide administrative assistance to the company president and provide administrative support to an international certifying board.

Primary Responsibilities

• Answer phone calls; act as the point of contact for clients
• Written (email and letter) communication with clients
• Manage incoming/outgoing mail and shipments
• Schedule in-person meetings and videoconferences
• Draft memos and prepare communications
• Maintain filing system and database
• Balance payment transactions
• Verify transactions are recorded correctly
• Assist in preparation of reports and financial statements
• Assist in event registrations and preparation
• Preparing for Board of Directors' meetings

Requirements

• Excellent written and verbal communication skills
• Strong time management skills and ability to multi-task
• Ability to learn new database and reporting tools
• Proficiency in MS Office (Word, Excel and PowerPoint)
• Bookkeeping experience helpful but not required
• Must be willing and able to work onsite at office

Competitive salary, health, dental, vision and life insurance, SIMPLE IRA retirement account, company paid parking.