Dental Receptionist

SMILE SERVICES OF NEW YORK LLC; Manhasset (NY); On-site; USD 24,796 - 33,062; Part time

Benefits offered by this job

Competitive salary

Advancement opportunities

Training & development

Job summary

SMILE SERVICES OF NEW YORK LLC in Manhasset, NY is seeking a professional Dental Receptionist to join our practice. The role is part-time, in-person, and focuses on greeting patients, managing appointments, and handling administrative tasks with speed and compassion in a busy emergency-driven environment.

Candidates should have experience with dental office systems, HIPAA compliance, insurance verification, and medical billing basics.

Qualifications

• Proficiency with dental practice management software (Dentrix)
• Solid understanding of HIPAA regulations and patient privacy
• Strong computer skills (Microsoft Office) and phone etiquette in healthcare
• Bilingual abilities are advantageous for diverse patients
• Previous dental/medical administrative support is a plus

Responsibilities

• Greet patients and deliver front desk service
• Schedule, confirm, and reschedule appointments using EMR systems
• Verify insurance coverage and perform insurance verification
• Process payments and basic medical billing
• Maintain patient records in EHR and ensure HIPAA compliance
• Answer phones and manage patient inquiries and reminders
• Review documentation for accuracy and completeness
• Assist with intake and update medical histories
• Maintain organized filing of dental records and admin docs
• Support office tasks like inventory and data entry using MS Office
• Ensure health information and terminology compliance

Skills

Dentrix

HIPAA compliance

Microsoft Office

Multi-line phone systems

Customer service

Bilingual (advantage)

Tools

Dentrix

EMR/EHR systems

Meditech

Athenahealth

Job description

Benefits:

• Competitive salary
• Opportunity for advancement
• Training & development

We are seeking a professional and detail-oriented Dental Receptionist to join our dental practice. The ideal candidate will serve as the first point of contact for patients, manage appointment scheduling, and handle administrative tasks with efficiency and compassion. Our practice is heavy on emergency patients and the ideal candidate will need to operate at a fast pace.

This role requires strong communication skills, proficiency in dental and medical office systems, and a solid understanding of healthcare documentation and billing procedures. The Dental Receptionist will play a vital role in ensuring smooth clinic operations and delivering excellent patient service.

We are looking for someone who is a leader, confident, motivated, detail-oriented, takes initiative.

Prior experience in a dental or medical office setting is required, especially with dental terminology, insurance verification, and medical billing processes (Please Do Not Apply Without Prior Dental Experience).

Responsibilities

• Greet patients warmly and provide exceptional front desk customer service
• Schedule, confirm, and reschedule patient appointments using EMR systems such as Dentrix.
• Verify insurance coverage and perform insurance verification processes
• Collect payments and process medical billing using CPT coding, ICD-9/10 coding, and Meditech or Athenahealth systems
• Manage patient records accurately within Electronic Health Record (EHR) systems while maintaining HIPAA compliance
• Answer multi-line phone systems professionally, handle patient inquiries, and provide appointment reminders
• Review documentation for accuracy and completeness, including care plans and medical records
• Assist with intake procedures, including collecting patient information and updating medical histories
• Maintain organized filing systems for dental records and administrative documents
• Support office management tasks such as inventory management, filing, and data entry using Microsoft Office tools
• Ensure compliance with health information management standards and dental terminology protocols

Experience

• Proficiency with dental practice management software such as Dentrix is essential.
• Strong knowledge of HIPAA regulations.
• Excellent computer skills. Microsoft Office Suite, and multi-line phone systems are necessary
• Bilingual abilities are advantageous to serve diverse patient populations effectively
• Demonstrated customer service skills with a professional phone etiquette background in healthcare settings are essential
• Previous clinic experience or medical administrative support experience will be considered an asset

This position offers an opportunity to be part of a dedicated healthcare team committed to providing outstanding patient care while developing your skills in a dynamic environment.

Job Type: Part-time

Work Location: In person