Administrative Coordinator

Grenzebach Hellas; Beachwood (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Grenzebach Hellas in Beachwood, Ohio, is seeking an Administrative Coordinator who will also handle front-desk reception and light housekeeping. The role requires excellent communication, strong attention to detail, and Excel proficiency to manage data and office tasks.

The position involves greeting visitors, answering inquiries, coordinating meetings, organizing files, and supporting multiple departments. Strong multitasking abilities are essential in a fast-paced setting.

Qualifications

• Proficiency in Microsoft Excel and Microsoft Office suite.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Friendly, professional demeanor with customer-service orientation.
• Experience as a receptionist, administrative assistant, or similar role.

Responsibilities

• Greet and assist visitors, clients, and employees in a courteous manner.
• Answer and direct phone calls, emails, and inquiries.
• Maintain guest logs and manage the reception area.
• Handle mail and packages, and schedule meetings for staff.
• Assist with filing, data entry, and document management.
• Support travel arrangements and reservations for visits.

Skills

Microsoft Excel

Communication skills

Multitasking

Organization

Reception experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Position Overview

We are looking for a highly organized, friendly, and professional Administrative Coordinator who will also assist with reception tasks and light housekeeping duties. This role requires strong communication skills, a good eye for detail, and proficiency in Microsoft Excel. The ideal candidate will be able to multitask ??? the first point of contact for visitors and clients, manage office duties, and help maintain a clean and organized workspace.

Receptionist Duties

• Greet and welcome visitors, clients, and employees in a professional and courteous manner.
• Answer and direct phone calls, emails, and other inquiries.
• Manage office visitors and maintain guest logs.
• Maintain the reception area in a neat and tidy manner.
• Handle incoming and outgoing mail and packages.
• Schedule appointments and coordinate meetings for office staff.

Position Overview

We are looking for a highly organized, friendly, and professional Administrative Coordinator who will also assist with reception tasks and light housekeeping duties. This role requires strong communication skills, a good eye for detail, and proficiency in Microsoft Excel. The ideal candidate will be able to multitask ??? the first point of contact for visitors and clients, manage office duties, and help maintain a clean and organized workspace.

Receptionist Duties

Key Responsibilities (including but not limited to):

• Greet and welcome visitors, clients, and employees in a professional and courteous manner.
• Answer and direct phone calls, emails, and other inquiries.
• Manage office visitors and maintain guest logs.
• Maintain the reception area in a neat and tidy manner.
• Handle incoming and outgoing mail and packages.
• Schedule appointments and coordinate meetings for office staff.

Administrative Duties

• Assist with filing, data entry, and document management.
• Prepare and maintain office documents, spreadsheets, and reports using Microsoft Excel.
• Assist with the preparation and coordination of office meetings and events.
• Maintain office supplies and place orders as necessary.
• Support other departments with administrative tasks as needed.
• Assist with travel and reservations for customer and vendor visits.

Housekeeping Duties

• Ensure common areas (kitchen, break room, lobby) are clean and organized throughout the day.
• Maintain tidiness in meeting rooms and offices after meetings or events.
• Assist with light cleaning tasks such as restocking paper products, cleaning up kitchen areas, etc.

Qualifications

What we need you to have:

• High school diploma or equivalent required
• Proven experience as a receptionist, administrative assistant, or similar role.
• Proficiency in Microsoft Excel, including the ability to create, manage, and analyze spreadsheets.
• Excellent communication skills, both verbal and written.
• Ability to multi-task and prioritize in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Friendly, professional, and customer-service-oriented demeanor.
• Ability to perform light housekeeping tasks and maintain office cleanliness.

What We’d Love You To Have

• Experience with office equipment (printer, copier, etc.).
• Knowledge of office management systems and procedures.
• Previous experience in a similar environment is a plus.

Additional Information

• This position may require occasional lifting of up to 40 pounds, bending, and extended periods of sitting or standing. The ability to perform light physical tasks, such as organizing supplies and maintaining office cleanliness, is also essential.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently.
• Minimal travel requirements.