Receptionist/ Administrative Assistant

Brownstein Hyatt Farber Schreck; Washington (District of Columbia); On-site; USD 56,000 - 68,000; Full time

Job summary

A leading law and lobbying firm is seeking a Receptionist/Administrative Assistant for its Washington D.C. office. This role involves welcoming visitors, managing schedules, and providing administrative support within a dynamic office environment. Candidates should possess strong organizational skills and professional interpersonal abilities.

Benefits

Medical, Dental, Vision benefits

401k + match

Profit sharing

Vacation/Sick/Personal time off

Paid overtime for hours above 40 per week

Qualifications

• Minimum of two years' experience in a receptionist/administrative assistant role preferred.
• Professional demeanor with refined interpersonal skills.
• Strong organizational skills and attention to detail required.

Responsibilities

• Welcome and greet visitors, answering questions and alerting principals.
• Maintain reception area and manage conference room schedules.
• Confirm and reconcile office invoices including monthly Uber invoices.

Skills

Interpersonal Skills

Organizational Skills

Attention to Detail

PC Skills

Tools

Word

Excel

Job description

Brownstein Hyatt Farber Schreck is An Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.If an offer of employment is made and accepted, I understand that a background check will be conducted in accordance with applicable law. I also understand that Brownstein uses eVerify to confirm employment authorization.I certify that all information provided in this employment application is true and complete. I understand that any false information or omission may disqualify me from further consideration for employment and may result in my dismissal if discovered at a later date. I authorize the investigation of any or all statements contained in this application. I also authorize, whether listed or not, any person, school, current employer, past employers and organizations to provide relevant information and opinions that may be useful in making a hiring decision. I release such persons and organizations from any legal liability in making such statements. I UNDERSTAND THAT THIS APPLICATION, VERBAL STATEMENTS BY MANAGEMENT, OR SUBSEQUENT EMPLOYMENT DOES NOT CREATE AN EXPRESS OR IMPLIED CONTRACT OF EMPLOYMENT NOR GUARANTEE EMPLOYMENT FOR ANY DEFINITE PERIOD OF TIME. ONLY THE PRESIDENT OF THE ORGANIZATION HAS THE AUTHORITY TO ENTER INTO AN AGREEMENT OF EMPLOYMENT FOR ANY SPECIFIED PERIOD AND SUCH AGREEMENT MUST BE IN WRITING, SIGNED BY THE PRESIDENT AND THE EMPLOYEE. IF EMPLOYED, I UNDERSTAND THAT I HAVE BEEN HIRED AT THE WILL OF THE EMPLOYER AND MY EMPLOYMENT MAY BE TERMINATED AT ANY TIME, WITH OR WITHOUT REASON AND WITH OR WITHOUT NOTICE.I have read, understand, and by submitting my application consent to these statements.

Position(s) I am Applying for

After opening its doors in Denver in 1968, Brownstein Hyatt Farber Schreck has since expanded around the country, with 13 offices, with 700+ employees and 300+ attorneys and policy professionals nationwide. And with over 55 years in the industry, we’re committed to creating strong relationships with not only our clients, but with each other and our communities. Are you looking for camaraderie, collaboration and a challenge? Are you looking for an environment committed to creating strong relationships and a building a collaborative culture? If so, we want you at Brownstein.

At Brownstein, clients get access to the top legal minds in the industry, powerful policy knowledge, and best-in-class business acumen to solve businesses’ toughest challenges. Brownstein is a law and lobbying firm that has been making moves for more than 50 years to stay at the vanguard of its industry. You’ll find this firm at the heart of many of the most important cases, the most significant deals, and the country’s most pivotal legislation. Brownstein—we’re all in. For more information, visit us at bhfs.com.

We have an immediate need for a Receptionist/Administrative Assistant in our Washington, D.C. office. The position offers a range of responsibilities and opportunities that will utilize your strong administrative and organizational skills.

Essential Duties and Responsibilities:

• Welcome and greet visitors in a warm and friendly manner, answer any questions and alert principals of their arrival
• Answer and direct phone calls in a polite and friendly manner
• Maintain reception area in a clean and tidy manner at all times
• Keep detailed and accurate records of visitors, recording properly in the building’s system for proper entry to the office
• Manage conference rooms using software system ensuring meetings and events are properly recorded
• Organize and maintain a schedule of daily events and conference rooms
• Communicate office wide email that alerts employees to events of the day as well as incoming visitors
• Maintain list of visitors from other offices and assign offices as needed for their visit
• Assist Office Administrator and the other members of the support team with a variety of tasks
• Confirm and reconcile office invoices; including monthly Uber invoice and submit for timely payment
• Exercise judgement in responding to unique and urgent situations, as well as managing and communicating various requests
• Assist Facilities Coordinator, Events Specialist and Hospitality team with conference room needs
• Operate standard office equipment

Required and Preferred Qualifications:

• A professional demeanor combined with refined interpersonal skills to interact with individuals in various roles
• A minimum of two years' experience working within receptionist/administrative assistant role is preferred
• Strong organizational skills and attention to detail
• Strong PC skills are also required, specifically in Word and Excel

Compensation and Benefits: Brownstein offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. We are offering salary for this role, ranging from $56,000-$68,000.

To Apply: Please submit a cover letter and resume

Brownstein is an equal opportunity employer.

Brownstein will make reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act of 1990, as amended by the Americans with Disabilities Act Amendments Act of 2008, interpretive regulations and other authority, and applicable state laws.

While Brownstein does not discriminate on the basis of citizenship, the successful candidate must be legally authorized to work in the United States without requiring sponsorship of a work visa, or Brownstein assuming sponsorship of an existing work visa; including student visas with an OPT/CPT designation.