Receptionist/Administrative Assistant

Aksarben Heating, Air Conditioning, Plumbing; Omaha (NE); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a leading HVAC service provider as an Administrative Support Specialist in Omaha! This full-time role offers competitive pay and great benefits like paid training, insurance, 401(k) matching, and PTO. You'll be pivotal in supporting the front desk operations and ensuring a smooth workflow in a vibrant team environment.

Benefits

Weekly pay via direct deposit

Paid training and onboarding

Insurance available after 31 days

Low-cost medical

Dental and vision insurance

401(k) with company match

13 days PTO + 8 paid holidays

Clean office environment

Career growth opportunities

Qualifications

• HS diploma or GED is required; Associate's degree preferred.
• Computer literate with Microsoft Office knowledge.

Responsibilities

• Administrative support for office management and sales staff.
• Greeting and welcoming customers at front desk.
• Managing documentation and processes.

Skills

Computer literacy

Knowledge of Microsoft Office

Education

HS diploma or GED equivalent

Associate's degree in business administration

Job description

Company Name

Aksarben Heating, Air Conditioning, Plumbing

Overview

Pay: $18- $24 per hour

Schedule: M-FFull-time, year-round work

Join Aksarben ARS, the nation’s largest provider of residential HVAC, plumbing, and electrical services with 7,000+ team members and over 45 years of experience.

What We Offer:

• Weekly pay via direct deposit

• Paid training and onboarding

• Insurance available after 31 days

• Low-cost medical (as low as $5/week)

• Dental, vision, HSA/FSA

• 401(k) with company match

• 13 days PTO + 8 paid holidays

• Company-paid life insurance

• Clean office environment with strong team culture

• Career growth within a national service network

Responsibilities

What You'll Do:

Works at front desk with accounting department, greeting and welcoming customers. Provides administrative support to all office management and sales staff. Organizes and manages processes and maintain documentation in support of the operation.

Support to include typing proposals and correspondence, sending faxes, arranging meeting times and locations and preparing reports. Answers and screens incoming telephone calls and communicates with customers, vendors and departmental personnel via telephone, email, and written correspondence to answer inquiries and provide information. Conducts subject research and assembles materials from files and records as necessary to complete special projects and/or report assignments. Maintains various operations statistics for reporting to include advertising, sales, job cost, call tracking and budget. Matches payable invoices with checks for mailing. Prepares and delivers Certificates of Insurance and W-9 forms to requesting customers. Prepares and submits purchase orders for marketing purchases. Updates and generates regular reports. Opens and distributes mail. May schedule appointments for vehicle repair/servicing and distribute gas cards. May process and balance credit card accounts. May assist in entering payroll information and reconciling payroll reports. May file auto and general liability claims, coordinate processes and provide follow-up. Other administrative duties as assigned

Qualifications

What You Need:

HS diploma, or GED equivalent, is required. An Associate’s degree in business administration or other administrative training is desired. Related experience and/or advanced training or any equivalent combination of education and experience may be substituted. Must be computer literate with knowledge of Microsoft Office.

Note: This posting outlines potential pay ranges and opportunities, which are not guaranteed and do not represent a formal offer. Additional compensation may be offered based on experience and will be outlined in an offer letter addendum. ARS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status under applicable federal, state, or local laws. Privacy policy available upon request.