Receptionist/Administrative Assistant

Northeast Sail Loft; Town of Mamaroneck (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Job summary

Northeast Sail Loft in Mamaroneck, NY is seeking a friendly Receptionist/Administrative Assistant to be the welcoming face of our team. This role helps keep our maritime-focused business running smoothly in a fast-paced environment.

You will greet visitors, answer calls and emails, perform light data entry, assist with invoicing, and coordinate with other offices. A professional demeanor and strong communication are essential, with proficiency in Microsoft Office; familiarity with sailing is a

Qualifications

• Experience in receptionist/office support preferred.
• Strong written and verbal communication.
• Comfort with technology and data entry.

Responsibilities

• Greet and assist customers and visitors professionally.
• Answer calls, emails, and inquiries efficiently.
• Data entry, filing, copying, scanning as directed.
• Coordinate with other offices on orders and invoicing.
• Support daily office operations and mail distribution.
• Receive and label items for service.
• Help coordinate project timelines and client updates.
• Handle ad hoc office matters as needed.

Skills

Customer service

Communication skills

Multitasking

Attention to detail

Independent worker

Tools

Microsoft Office

Job description

Benefits:

• 401(k)
• 401(k) matching

About the Role:

Northeast Sail Loft is looking for a friendly and organized Receptionist/Administrative Assistant to be the welcoming face of our team in Mamaroneck, NY. This is a fantastic opportunity to join a unique, maritime-focused business with tradition and history. If you thrive in a fast-paced environment and love keeping things running smoothly, we want to hear from you!

Responsibilities:

• Greet, direct and assist customers and visitors in a professional and welcoming manner
• Answer and direct incoming phone calls, emails, and inquiries efficiently
• Handle miscellaneous data entry, filing, copying, scanning as directed.
• Act as a liaison with other offices' administrative staff to facilitate customer ordering and invoicing
• Support day-to-day office operations and managing correspondence including opening and distributing mail
• Receive, sort and label customer items for service
• Assist with coordinating project timelines and communicating updates to clients
• Coordinating other ad hoc office matters as necessary

Requirements:

• Prior experience in a receptionist, administrative assistant, or office support role preferred
• High degree of professionalism with strong communication skills, both written and verbal
• Proficiency in Microsoft Office (Word, Excel, Outlook) required and must be comfortable with technology
• Highly organized with strong attention to detail and ability to multitask
• Friendly, professional demeanor with a customer-first attitude
• Ability to work independently and as part of a small, close-knit team
• Interest in or familiarity with sailing, boating, or marine industries is a plus but not required

About Us:

Our Sail Companies are trusted names in the sailing community, proudly serving boaters along the Northeast coast from our Mamaroneck, NY location. We are known for our craftsmanship, attention to detail, and passion for the water — values that extend to every member of our team. Our staff enjoys a tight-knit, supportive work environment where a love of the sea and dedication to quality are part of the everyday culture.