Receptionist/Administrative Assistant

Schuylkill-Center; Pottsville (Schuylkill County); On-site; USD 18,000 - 24,000; Part time

Job summary

Schuylkill Center in Pottsville, PA seeks a friendly Receptionist for a part-time day shift. You will greet visitors, answer phones, route inquiries, and support the Administrative team while maintaining HIPAA compliance.

The role requires a high school diploma or GED, proficient in Microsoft Office, and excellent communication. Prior office experience and accuracy with mail, sign-in, and records help deliver smooth daily operations.

Qualifications

• HS diploma or GED required.
• Ability to type and use general office equipment; multi-line phone system experience.
• Excellent communication skills essential.
• Knowledge of computer systems (MS Office, Word, Excel) and office equipment.
• Must pass post-offer background check and drug screen.

Responsibilities

• Greet visitors in person or by telephone and direct inquiries.
• Operate multi-line phone system and route calls to appropriate staff.
• Provide directions and information to visitors, guests, residents, and sales reps.
• Greet visitors and direct to the correct office or resident room.
• Receive, sort, and distribute mail; maintain route publications.
• Monitor visitor sign-in process and access control.
• Provide administrative support to the Administrative staff.
• Adhere to all HIPAA requirements.
• Maintain a clean, organized reception area and document actions/irregularities.
• Support Business Office Manager with tasks like accounts payable and residents’ funds.

Skills

Typing

MS Office

Phone etiquette

Communication skills

HIPAA compliance

Education

High school diploma or GED

Tools

Microsoft Office

Word

Excel

Job description

Receptionist: Part Time Day Shift Hours / Monday - Friday

1000 Schuylkill Manor Rd, Pottsville, PA 17901

Schuylkill Center is currently hiring a Receptionist for Full Time. We are looking for compassionate and enthusiastic candidates to join our exceptional team!

Requirements of the Receptionist:

• Must possess a high school diploma or GED
• Ability to type and use general office equipment is required. Proper telephone etiquette and ability to operate multi-line telephone system
• Excellent communication skills
• Must be knowledgeable of computer systems (Microsoft Office, Word and Excel), system applications, and other office equipment
• Must successfully complete a post offer, pre-employment criminal background check and physical / drug screen.

Responsibilities of the Receptionist:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Operate multi-line telephone system to answer incoming calls and to direct callers to appropriate personnel
• Provide directions and information to visitors, guests, residents, sales representatives, etc
• Greet visitors and direct to appropriate office and/or resident room
• Receive, sort, and distribute mail and maintain route publications
• Monitor visitor access and sign-in process.
• Provide administrative assistance to the Administrative staff.
• Must adhere to all HIPAA requirements.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Supports Business Office Manager with tasks including, but not limited to, accounts payable, residents funds, filing, etc.

A team centered culture that supports our values of S.H.A.R.E. ( Service, Honesty, Accountability, Respect, and Excellence) drive our daily activities with all we interact with.

Take pride in your career and join an organization where your talents will shine!

Schuylkill Center is an equal opportunity employer and complies with applicable Federal, State and Local civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex, and protected veteran status.