Receptionist/Administrative Assistant

Career Group; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

A prominent global hedge fund is looking for a Receptionist/Administrative Assistant to join their New York office. The ideal candidate will have at least 2 years of relevant corporate experience, showcasing strong organizational and communication skills while providing support for front desk operations and a team of associates. This role offers competitive salary packages, exciting bonuses, and flexibility for work-life balance.

Benefits

Paid time off (4 weeks) and holidays

Fitness reimbursement

401(k) match

Annual discretionary bonus

Qualifications

• 2-3 years of experience in a corporate environment, particularly in financial services.
• Excellent verbal and written communication skills.
• Flexible to stay late when needed.

Responsibilities

• Answer main telephone line and route calls.
• Greet guests and manage conference room logistics.
• Assist team with scheduling and travel arrangements.

Skills

Communication

Organization

Initiative

Detail Orientation

Tools

MS Word

PowerPoint

Excel

Outlook

Zoom

Slack

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $75,000.00/yr

Additional compensation types

Annual Bonus

A global hedge fund is seeking an experienced Receptionist/Administrative Assistant with strong administrative and communication skills to join their gorgeous, new Midtown East office to support front desk operations and a team of 2-3 Associates. The ideal candidate would be polished, detail oriented, organized and have an upbeat attitude, along with 2+ years of corporate relevant experience.

day to day.

Salary Range is $70-75k base + paid OT + discretionary bonus (up to 10% range) + fully paid benefits, 4 weeks PTO + holidays, fitness reimbursement, 401k match and additional performance bonuses + "Work from Anywhere" weeks in August & December (2 weeks each month!)

Location/Hours: Monday – Friday in office in Midtown East from 8:30am – 4:30pm (with flexibility for later evenings on occasion and a 30 min lunch break)

Requirements

• Career Receptionist or someone who would be happy to be in this role for a few years is ideal

• 2-3 years of experience in private equity, investment banking, management consulting, or other professional financial services firm.

• Excellent verbal and written communications skills

• Flexibility to stay late when needed

• Self-starter who is bright, takes initiative, and displays good judgment

• Organized and proactive

• Proficient in MS Word, PowerPoint, Excel, Outlook, Zoom, and Slack

• Answer main telephone line and route calls

• Greet and direct high volume of incoming guests

• Book and manage the usage of conference rooms and prepare conference rooms for video or audio conferences

• Stock and tidy conference rooms and order catering for office breakfasts or lunches and meetings as needed

• Stock pantry items and supplies

• Assist Office Manager with special meetings or in-house events

• Schedule and arrange a high volume of complex meetings and logistics for 2-3 Associates in Outlook

• Set up of conference calls, in-person meetings and team events.

• Book external lunches and dinners ensuring appropriate business standards are met.

• Provide assistance with electronic files, including creating and editing PowerPoint, Excel spreadsheets, and Word processing documents.

• Work with the corporate travel agency to book complex travel for the team and company advisors.

• Process expense reports using Concur and Workday Expense Management System.

Please submit your resume to apply!

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Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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