Receptionist/Administrative Assistant

Career Group; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

A global hedge fund is seeking an experienced Receptionist/Administrative Assistant to support front desk operations in their new Midtown East office. The role requires strong administrative skills, attention to detail, and effective communication. Responsibilities include managing calls, greeting guests, and coordinating meetings. The position offers a competitive salary, benefits, and a supportive work environment.

Benefits

Paid overtime

Discretionary bonus

Fully paid benefits

4 weeks PTO

Fitness reimbursement

401k match

Performance bonuses

Work from Anywhere weeks

Qualifications

• 2+ years of relevant corporate experience in financial services.
• Excellent verbal and written communication skills.

Responsibilities

• Answer and route main telephone line.
• Greet and direct high volume of guests.
• Manage conference room bookings.

Skills

Communication

Organization

Detail-oriented

Self-starter

Tools

MS Word

PowerPoint

Excel

Outlook

Zoom

Slack

Job description

Job Title: Receptionist/Administrative Assistant

A global hedge fund is seeking an experienced Receptionist/Administrative Assistant with strong administrative and communication skills to join their new Midtown East office. The role involves supporting front desk operations and a team of 2-3 Associates.

Qualifications and Experience

• Polished, detail-oriented, organized, and upbeat
• 2+ years of relevant corporate experience, ideally in private equity, investment banking, management consulting, or similar financial services
• Excellent verbal and written communication skills
• Proficient in MS Word, PowerPoint, Excel, Outlook, Zoom, and Slack
• Flexible to stay late when needed
• Self-starter with good judgment and initiative

Responsibilities

1. Answer and route main telephone line
2. Greet and direct high volume of guests
3. Manage conference room bookings and prepare rooms for video/audio conferences
4. Stock and tidy conference rooms, order catering
5. Stock pantry items and office supplies
6. Assist with special meetings and in-house events
7. Schedule complex meetings and logistics for team members
8. Set up conference calls and team events
9. Book external meals ensuring professional standards
10. Assist with electronic files and document editing
11. Coordinate travel arrangements with the corporate travel agency
12. Process expense reports using Concur and Workday

Compensation and Benefits

Salary Range: $70,000 - $75,000 base + paid OT + discretionary bonus (up to 10%) + fully paid benefits, 4 weeks PTO, holidays, fitness reimbursement, 401k match, additional performance bonuses, and "Work from Anywhere" weeks in August & December (2 weeks each).

Work Schedule and Location

Monday – Friday, 8:30 am – 4:30 pm, in-office in Midtown East, with occasional flexibility for later evenings and a 30-minute lunch break.

Application Instructions

Please submit your resume to apply. You can also use WorkGrades to collect and manage references for free, share them, and stand out in your application process. Ensure your LinkedIn profile is updated and start collecting references early.