Broker Administrative Assistant

Atlas Search; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading commercial real estate advisory firm is seeking a Broker Administrative Specialist for their New York office. This role provides an opportunity in a fast-paced environment, requiring strong organizational and communication skills to support business development efforts and manage various administrative tasks effectively.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Minimum 3 years of administrative experience, preferably in real estate.
• Strong proofreading and editing skills.
• Ability to manage shifting priorities independently.

Responsibilities

• Draft and format documents including proposals and reports.
• Create marketing presentations using PowerPoint.
• Maintain and update CRM/client databases.

Skills

Organizational skills

Communication skills

Creativity

Attention to detail

Multitasking

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office Suite

Salesforce

Slack

Adobe Acrobat

InDesign

Job description

6 days ago Be among the first 25 applicants

We are working with a leading commercial real estate advisory firm seeking a Broker Administrative Specialist to join its team in the New York office. This role offers an excellent opportunity for an administrative professional who thrives in a fast-paced, client-focused environment and has a keen eye for detail, design, and organization.

As a key member of the team, you’ll provide comprehensive administrative and marketing support to real estate professionals—helping to drive business development efforts, coordinate deal documentation, and produce high-quality marketing collateral. This is a dynamic role for someone who enjoys wearing multiple hats, from crafting proposals to managing databases and coordinating day-to-day operations.

Key Responsibilities:

• Proactively assess the needs of brokers and clients to provide timely and effective support
• Draft and format a variety of documents, including correspondence, proposals, reports, and invoices
• Create visually engaging marketing presentations and property tour books using PowerPoint
• Conduct research and compile market surveys and property data from commercial real estate databases
• Maintain and update CRM/client databases
• Track deadlines, monitor action items, and ensure timely follow-up
• Coordinate meeting logistics, travel arrangements, and expense reports
• Organize and maintain account files and perform general administrative tasks
• Assist with data entry for deal closures and perform other special projects as assigned

Qualifications:

• Bachelor’s degree in business or related field, or equivalent professional experience
• Minimum 3 years of administrative experience, preferably supporting multiple team members; real estate industry experience a plus
• Exceptional organizational and communication skills
• Ability to multitask effectively and manage shifting priorities independently
• Strong proofreading and editing skills with attention to detail
• Team player with a positive, proactive attitude
• Creative and self-motivated with a strong sense of accountability

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Adobe Acrobat; InDesign a plus
• Familiarity with commercial real estate platforms such as CoStar, LoopNet, and AIR
• Salesforce and Slack experience preferred
• Comfort with social media tools and email campaign platforms

This is an excellent opportunity to work alongside industry leaders in a professional and collaborative environment. If you’re a highly organized individual with a creative edge and strong administrative foundation, we’d love to hear from you.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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