Receptionist/Administrative Assistant

Slater Slater Schulman LLP; Melville (NY); Sur place; USD 40 000 - 50 000; Plein temps

Résumé du poste

Slater Slater Schulman LLP in Melville, NY seeks a reliable Receptionist to be the welcoming face of the firm. You will greet clients, manage calls, and coordinate meeting logistics with strict confidentiality and professionalism.

Ideal candidates are highly organized, detail-oriented, and thrive in a fast-paced environment, delivering excellent client experiences while supporting attorneys and staff on daily tasks.

Qualifications

• Experience: Law firm or professional office experience is a strong plus.
• Education: High School Diploma or equivalent required.
• Tech-Savvy: Proficiency in Windows-based software and Microsoft Office Suite (Word, Excel, Outlook) with an ability to learn new applications quickly.
• Communication: Outstanding verbal and written communication skills paired with a professional demeanor.
• Autonomy: Self-starter capable of working under minimal supervision while maintaining a proactive, team-oriented mindset.
• Client Focus: Dedicated to providing high-quality service and exceeding client expectations.
• Adaptability: Strong ability to prioritize tasks, multi-task, and stay composed under pressure in a fast-paced environment.
• Collaboration: Skilled at building effective working relationships across all levels of the organization.

Responsabilités

• Greet clients and visitors warmly to create an exceptional, positive first impression.
• Answer and route incoming switchboard calls promptly, delivering accurate messages via email or voicemail.
• Maintain clear communication between the reception desk and office clientele while strictly adhering to confidentiality policies.
• Coordinate schedules, book conference rooms, and maintain an accurate log of events, personnel, and visitors.
• Manage conference room setups to ensure all reservation requests are met before scheduled meetings.
• Receive, log, and direct incoming deliveries efficiently.
• Support administrative staff and attorneys with special projects and daily tasks as needed.
• Ensure the reception and conference areas remain polished, tidy, and welcoming at all times.

Connaissances

Communication

Organization

Autonomy

Client focus

Collaboration

Adaptability

Formation

High School Diploma

Outils

Windows OS

Microsoft Office

Email management

Description du poste

Slater Slater Schulman LLP is a prominent full-service law firm with over 40 years of experience representing survivors of catastrophic and traumatic events. Our nationally renowned attorneys are committed to ensuring the best results for our clients through persistence and zealous representation. We have achieved successful resolutions in some of the most challenging cases in the industry, including 9/11 World Trade Center litigation, Child Victims Act, mass torts, pharmaceutical drug litigation, product liability litigation, environmental litigation, employment and labor law, medical malpractice, and personal injury.

Position Overview

We are seeking a reliable, professional, and highly motivated Receptionist to join our dynamic team. As the first point of contact, you will play a crucial role in shaping our client experience. The ideal candidate is exceptionally organized, detail-oriented, and thrives in a vibrant, fast-paced environment.

Key Responsibilities

• Client Experience: Greet clients and visitors warmly to create an exceptional, positive first impression.
• Communication Hub: Answer and route incoming switchboard calls promptly, delivering accurate messages via email or voicemail.
• Firm Advocacy: Maintain clear communication between the reception desk and office clientele while strictly adhering to confidentiality policies.
• Calendar Management: Coordinate schedules, book conference rooms, and maintain an accurate log of events, personnel, and visitors.
• Meeting Preparation: Manage conference room setups to ensure all reservation requests are met before scheduled meetings.
• Logistics Support: Receive, log, and direct incoming deliveries efficiently.
• Administrative Assistance: Support administrative staff and attorneys with special projects and daily tasks as needed.
• Facility Aesthetics: Ensure the reception and conference areas remain polished, tidy, and welcoming at all times.

Skills & Qualifications

• Experience: Law firm or professional office experience is a strong plus.
• Education: High School Diploma or equivalent required.
• Tech-Savvy: Proficiency in Windows-based software and Microsoft Office Suite (Word, Excel, Outlook) with an ability to learn new applications quickly.
• Communication: Outstanding verbal and written communication skills paired with a professional demeanor.
• Autonomy: Self-starter capable of working under minimal supervision while maintaining a proactive, team-oriented mindset.
• Client Focus: Dedicated to providing high-quality service and exceeding client expectations.
• Adaptability: Strong ability to prioritize tasks, multi-task, and stay composed under pressure in a fast-paced environment.
• Collaboration: Skilled at building effective working relationships across all levels of the organization.