Receptionist/Administrative Assistant

Catholic Diocese of Lansing; Lansing (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Catholic Diocese of Lansing in Lansing, MI seeks a friendly front desk ambassador to greet visitors, answer calls, and keep the chancery running smoothly. This on-site, full-time role supports the Bishop's ministries and coordinates meeting room schedules and mail deliveries.

You will assist the Building Director and Manager with facility billing and inventory, maintain confidentiality, and uphold security at the front desk.

Qualifications

• 1+ years in an office support role with proficiency in Microsoft Office 365.
• High school diploma required (college coursework preferred).
• Knowledge of Catholic Church organization is required. Parish ministry experience and being a practicing Catholic are highly preferred.

Responsibilities

• Greet guests warmly, manage the central switchboard, maintain lobby appearance and coordinate meeting room schedules.
• Uphold front-desk security protocols, manage incoming/outgoing mail and deliveries, and maintain confidentiality.
• Support the Director of Building and Properties and the Building Manager with facility billing, expense tracking, and special projects.
• Order, stock, and maintain inventory for all office, hospitality, and custodial supplies.

Skills

Microsoft Office 365

Organizational skills

Communication skills

Flexibility

Education

High school diploma

Job description

This important role serves as the welcoming face and voice of the Diocese of Lansing. In this vital role, you will support the Bishop's ministries by greeting every visitor with dignity, managing the Chancery office logistics, and providing key administrative support in a collaborative, faith-focused environment.This is a full-time, Mon-Fri (8am-4:30pm) on site role.

Key Responsibilities:

• Chancery Ambassador: Greet guests warmly, manage the central switchboard, maintain lobby appearance, and coordinate meeting room schedules.
• Operations & Security: Uphold front-desk security protocols, manage incoming/outgoing mail and deliveries, and maintain strict confidentiality.
• Administrative Support: Support the Director of Building and Properties and the Building Manager with facility billing, expense tracking, and special projects.
• Supply Logistics: Order, stock, and maintain inventory for all office, hospitality, and custodial supplies.

What We Are Looking For:

• Experience: 1+ years in an office support role with proficiency in Microsoft Office 365.
• Education: High school diploma required (college coursework preferred).
• Church Familiarity: Knowledge of Catholic Church organization is required. Parish ministry experience and being a practicing Catholic are highly preferred.
• Traits: Positive demeanor, strong organizational skills, flexibility, and exceptional communication.

Governing employment with the Diocese or with parishes, schools, and agencies of the Diocese