Receptionist/Administrative Assistant

Diocese of Lansing; Lansing (MI); On-site; USD 38,000 - 46,000; Full time

Job summary

Diocese of Lansing in Michigan seeks a dedicated front-desk administrator to greet visitors, answer calls, and support the Bishop’s ministries in a welcoming, faith-centered environment. This on-site role runs Monday through Friday, 8:00 am to 4:30 pm, assisting with building operations, billing, and confidential communications.

You will collaborate with the Building and Properties Director, manage supplies, and help keep the Chancery running smoothly.

Qualifications

• Experience: 1+ years in an office support role with proficiency in Microsoft Office 365.
• Education: High school diploma required (college coursework preferred).
• Church Familiarity: Knowledge of Catholic Church organization is required. Parish ministry experience and being a practicing Catholic are highly preferred.
• Traits: Positive demeanor, strong organizational skills, flexibility, and exceptional communication.

Responsibilities

• Chancery Ambassador: Greet guests warmly, manage the central switchboard, maintain lobby appearance, and coordinate meeting room schedules.
• Operations & Security: Uphold front-desk security protocols, manage incoming/outgoing mail and deliveries, and maintain strict confidentiality.
• Administrative Support: Support the Director of Building and Properties and the Building Manager with facility billing, expense tracking, and special projects.
• Supply Logistics: Order, stock, and maintain inventory for all office, hospitality, and custodial supplies.

Skills

Microsoft Office 365

Education

High school diploma

Job description

This important role serves as the welcoming face and voice of the Diocese of Lansing. In this vital role, you will support the Bishop’s ministries by greeting every visitor with dignity, managing the Chancery office logistics, and providing key administrative support in a collaborative, faith-focused environment.This is a full-time, Mon-Fri (8am-4:30pm) on site role.

Key Responsibilities:

• Chancery Ambassador: Greet guests warmly, manage the central switchboard, maintain lobby appearance, and coordinate meeting room schedules.
• Operations & Security: Uphold front-desk security protocols, manage incoming/outgoing mail and deliveries, and maintain strict confidentiality.
• Administrative Support: Support the Director of Building and Properties and the Building Manager with facility billing, expense tracking, and special projects.
• Supply Logistics: Order, stock, and maintain inventory for all office, hospitality, and custodial supplies.

What We Are Looking For:

• Experience: 1+ years in an office support role with proficiency in Microsoft Office 365.
• Education: High school diploma required (college coursework preferred).
• Church Familiarity: Knowledge of Catholic Church organization is required. Parish ministry experience and being a practicing Catholic are highly preferred.
• Traits: Positive demeanor, strong organizational skills, flexibility, and exceptional communication.