Administrative Assistant & Receiptionist

SummitTX Capital; Fort Worth (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A financial services firm in Fort Worth is seeking a dedicated Administrative Assistant to provide essential administrative support and act as the primary receptionist. The ideal candidate will be proactive, detail-oriented, and skilled in managing multiple tasks efficiently. Responsibilities include scheduling, document preparation, and maintaining office coordination. Strong communication and organizational skills are essential, with proficiency in Microsoft Office Suite or Google Workspace. This is a full-time position offering an opportunity to thrive in a dynamic environment.

Qualifications

• Administrative experience in a financial services environment.
• High proficiency in managing calendars, travel, and expenses.
• Ability to anticipate needs and solve problems proactively.

Responsibilities

• Provide administrative assistance to multiple teams across the firm.
• Serve as the firm’s primary receptionist, managing the front desk.
• Process expense reports, invoices, and vendor payments.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in Microsoft Office Suite

Proactivity

Interpersonal skills

Tools

Google Workspace

Job description

Job Title: Administrative Assistant & Receptionist

Location: Fort Worth, TX

Job Type: Full-Time

Reports To: Chief Administrative Officer

About Us:

SummitTX Capital, L.P., is an institutional hedge fund manager founded in 2015. It employs an open architecture, multi-portfolio manager, and multi-strategy equity-oriented business model and manages ~$3 billion for global investors. SummitTX is headquartered in Fort Worth, Texas, and maintains a significant presence in New York. For more information, please visit www.SummitTXCapital.com.

Position Overview:

SummitTX Capital is seeking a highly organized and proactive Administrative Assistant to serve as the firm’s primary receptionist and provide day-to-day administrative and operational support for the Firm’s Marketing team and other teams as needed. This individual will help ensure smooth coordination between departments, assist with recurring reporting and scheduling needs, and contribute to maintaining a professional and welcoming office environment.

The ideal candidate thrives in a fast-paced setting, demonstrates excellent attention to detail, and takes initiative to anticipate team needs.

Key Responsibilities:

Team Support

• Provide administrative assistance to multiple teams across the firm, including scheduling meetings, maintaining shared calendars, and tracking deadlines.
• Support cross-functional communication by organizing agendas and following up on action items.
• Assist with document preparation, proofreading, and formatting reports, memos, and presentations.
• Coordinate conference attendance and travel logistics for team members as needed.
• Team members being supported may be based in Fort Worth, New York, or elsewhere.

Operational & Administrative Coordination

• Process expense reports, invoices, and vendor payments in collaboration with the Operations and Accounting teams.
• Assist with onboarding and offboarding logistics for employees and contractors.
• Maintain digital filing systems to ensure efficient document management and compliance with firm policies.
• Serve as the firm’s primary receptionist, managing the front desk, greeting visitors, and handling general inquiries in a professional and welcoming manner.

Project & Event Support

• Help organize internal events, meetings, and team-building activities.
• Support special projects across teams.
• Coordinate logistics for client meetings and firm-wide communications.

Office Support

• Collaborate with the Office Manager to ensure that shared workspaces are organized and fully supplied.
• Assist in managing vendor relationships, deliveries, and routine office maintenance requests.

Qualifications & Requirements:

• Administrative experience, ideally in a financial services or professional environment.
• High proficiency in managing calendars, travel, and expenses.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and/or Google Workspace; familiarity with expense and scheduling tools.
• Ability to anticipate needs, solve problems proactively, and maintain confidentiality.
• Positive, flexible, and professional attitude.
• Strong interpersonal skills and a polished, client-ready presence; prior front desk or reception experience is a plus.
• Experience in marketing or communications is a plus — this role will provide support to the firm’s marketing function, and familiarity with marketing workflows, content coordination, or client communications is welcome.