Receptionist/Administrative Assistant

Beacon Hill Staffing Group, LLC; Atlanta (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in the Buckhead area is seeking a friendly Receptionist / Office Coordinator to be the first point of contact for visitors, clients, and employees. The role emphasizes hospitality, professionalism, and seamless office operations.

You will manage front desk duties, coordinate meeting logistics, support executives, handle deliveries, and maintain a welcoming workplace. The ideal candidate brings 2+ years of experience, excellent communication, and a proactive,

Qualifications

• 2+ years of receptionist or front desk experience preferred.
• Professional, polished, and approachable demeanor.
• Outstanding verbal and written communication skills.
• Excellent interpersonal skills with ability to interact with all levels.
• Highly organized with attention to detail and multi-tasking.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Front Desk & Guest Services: greet visitors, clients, vendors and employees.
• Answer and direct incoming calls, take messages and handle inquiries.
• Coordinate visitor check-ins and assist with meeting logistics.
• Coordinate catering, meeting spaces, and office events.
• Support executives and team members with administrative tasks.
• Manage deliveries, mail, courier services, and office supplies.

Skills

Front desk

Customer service

Professional demeanor

Communication skills

Organizational skills

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Receptionist / Office Coordinator

We are seeking a friendly, professional, and service-oriented Receptionist / Office Coordinator to serve as the first point of contact for a prestigious organization in the Buckhead area. This individual will play a key role in creating a welcoming experience for visitors, clients, and employees while ensuring the office operates efficiently and professionally. The ideal candidate thrives in a people-focused environment, enjoys providing exceptional customer service, and takes pride in maintaining an organized, engaging workplace.

Key Responsibilities

• Front Desk & Guest Services
• Serve as the face of the organization by greeting and welcoming visitors, clients, vendors, and employees.
• Manage the front desk and maintain a professional and inviting reception area.
• Answer and direct incoming phone calls, taking messages and handling inquiries with professionalism and courtesy.
• Coordinate visitor check-ins and assist guests with meeting logistics and office navigation.
• Sign for and manage incoming deliveries, mail, and courier services.
• Build positive relationships with employees, clients, and external partners through exceptional service and communication.
• Employee & Client Support: Provide administrative support to leadership and team members as needed.
• Assist with document preparation, printing, binding, scanning, notarization, and mailing services.
• Coordinate courier pickups, package shipments, and office deliveries.
• Create polished internal communications, announcements, and office notices.
• Support executives with various administrative requests and special projects.
• Serve as a helpful resource for employees, assisting with day-to-day office needs and requests.

Office Hospitality & Workplace Experience

• Coordinate catering and refreshments for meetings, training sessions, and company events.
• Set up meeting spaces and ensure conference rooms are clean, organized, and ready for guests.
• Maintain fully stocked kitchens, breakrooms, coffee stations, beverages, and snack areas.
• Assist with hosting clients and visitors, helping create a positive and professional experience.
• Support company celebrations, employee appreciation activities, holiday events, and office-wide gatherings.
• Help foster a welcoming, engaging, and collaborative workplace culture.

Office Operations

• Partner with the Office Manager to ensure the office runs efficiently and employees have the resources needed to be successful.
• Monitor and order office, kitchen, shipping, and workplace supplies.
• Coordinate building maintenance requests and vendor services as needed.
• Support onboarding activities by preparing workstations, ordering business cards and nameplates, and assembling new hire welcome materials.
• Assist with office organization, cleanliness, and overall presentation of common areas.
• Serve as backup support for the Office Manager when needed.

Qualifications

• 2+ years of receptionist, front desk, office coordinator, hospitality, or customer service experience preferred.
• Professional, polished, and approachable demeanor.
• Outstanding verbal and written communication skills.
• Strong customer service mindset and passion for helping others.
• Excellent interpersonal skills with the ability to interact confidently with employees, executives, clients, and visitors.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proficiency with Microsoft Office Suite and standard office technology.
• Positive attitude, strong work ethic, and willingness to take initiative.

The successful candidate is someone who genuinely enjoys working with people and creating a positive experience for everyone who enters the office. They are welcoming, dependable, organized, and proactive, with a hospitality-focused approach to supporting both internal employees and external guests.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)