Receptionist & Admin Support Coordinator

Riverhead Building Supply Corp; Locust Valley (NY); On-site; USD 28,000 - 33,000; Full time

Job summary

Riverhead Building Supply Corp. is hiring a Receptionist/Clerical to support operations in Locust Valley and Mineola. The role requires strong organization, excellent communication, and reliable service to customers while handling administrative tasks.

Key duties include answering calls, assisting sales staff, processing orders and POs, and providing general support to management. Weekend availability is needed, with benefits and ongoing training.

Qualifications

• Highly organized with strong attention to detail.
• Excellent verbal and written communication skills.
• Reliable, dependable, and eager to learn.
• Proficient in Microsoft Office applications.
• Strong customer service skills.
• Weekend availability is required.
• Industry experience is a plus.
• Experience with an ERP System is a plus.

Responsibilities

• Answer incoming phone calls and take accurate messages.
• Assist sales staff with filing and administrative tasks.
• Check and communicate the status of customer orders.
• Make change and support counter sales transactions.
• Support sales transactions and credit approval processes.
• Provide administrative and operational support to management.
• Receive and process all special-order hardware.
• Bill out and receive inventory transfers.
• Set up and process Return to Vendor (RTV) transactions.
• Receive and verify purchase orders (POs).
• Perform hands-on bookkeeping and recordkeeping duties.
• Ensure accurate documentation and timely processing of transactions.
• Maintain organized records and support daily branch operations.

Skills

Organizational skills

Verbal communication

Written communication

Reliability

Customer service

Industry experience

Weekend availability

Bookkeeping experience

Tools

Microsoft Office

ERP system

Job description

Riverhead Building Supply Corp. is hiring a Receptionist/Clerical to support operations in Locust Valley and Mineola. The role requires strong organization, excellent communication, and reliable service to customers while handling administrative tasks.

Key duties include answering calls, assisting sales staff, processing orders and POs, and providing general support to management. Weekend availability is needed, with benefits and ongoing training.