Receptionist & Accounts Payable Specialist

EVAPCO, Inc.; Bryan (TX); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Employee Stock Ownership Plan (ESOP)

Profit Sharing Bonus Program

401(k) Retirement Savings Plan

Paid Vacation

Paid Holidays

Paid Sick Leave

Paid Maternity and Paternity Leave

Company-Paid Life Insurance

Long-Term Disability Coverage

Bereavement Leave

Job summary

EVAPCO, Inc. is seeking a professional Receptionist & Accounts Payable Specialist to join the Bryan, Texas team.

The role combines front office duties with AP processing, vendor communication, and general administrative support in a manufacturing environment. The ideal candidate will have strong organizational skills, experience with MS Office, and the ability to handle confidential information while supporting multiple departments.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong customer service and communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple tasks while maintaining accuracy.
• Professional demeanor and commitment to confidentiality.

Responsibilities

• Front Office & Reception: Answer and direct incoming telephone calls; Welcome visitors, customers, vendors, and contractors; Manage visitor sign-in procedures and facility access requirements; Receive and distribute mail, packages, and deliveries; Maintain a professional and organized reception area.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Customer service

Communication

Organization

Attention to detail

Confidentiality

ERP software

Education

Associate degree in Business, Accounting, Office Administration, or related field

Tools

ERP software

Job description

Bryan, Texas Refrigeration Vessels & Systems (RVS), an EVAPCO company, is seeking a professional and organized Receptionist & Accounts Payable Specialist to join our team.

What You'll Do

Front Office & Reception

• Answer and direct incoming telephone calls.
• Welcome visitors, customers, vendors, and contractors.
• Manage visitor sign-in procedures and facility access requirements.
• Receive and distribute mail, packages, and deliveries.
• Maintain a professional and organized reception area.

Accounts Payable Support

• Receive and process vendor invoices.
• Review invoices for accuracy and required approvals.
• Route invoices through established approval processes.
• Maintain vendor records and supporting documentation.
• Respond to vendor questions regarding invoice and payment status.
• Coordinate with corporate Accounts Payable to resolve invoice issues.

Administrative Support

• Order and maintain office supplies.
• Scan, file, organize, and maintain business records.
• Assist with employee communications and office notices.
• Support People Operations and other departments with routine administrative tasks.
• Coordinate with service providers and office vendors as needed.

Qualifications

Required

• High school diploma or equivalent.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong customer service and communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple tasks while maintaining accuracy.
• Professional demeanor and commitment to confidentiality.

Preferred

• Associate degree in Business, Accounting, Office Administration, or a related field.
• Two or more years of experience in reception, administrative support, accounts payable, customer service, or a similar role.
• Experience processing invoices or maintaining business records.
• Experience with ERP, accounting, or accounts payable software.

What Makes Someone Successful in This Role?

• Friendly and professional with visitors, employees, and vendors.
• Reliable and dependable with strong attendance.
• Comfortable handling confidential information.
• Able to work independently while supporting a team environment.
• Flexible and able to adjust priorities as business needs change.

Why Join RVS?

RVS is a leading manufacturer of pressure vessels and packaged systems serving the industrial refrigeration and process industries. As part of EVAPCO, an employee-owned company, you'll be joining a stable organization that values teamwork, continuous improvement, and employee development.

Benefits Include

• Medical, Dental, and Vision Insurance
• Employee Stock Ownership Plan (ESOP)
• Profit Sharing Bonus Program
• 401(k) Retirement Savings Plan
• Paid Vacation
• Paid Holidays
• Paid Sick Leave
• Paid Maternity and Paternity Leave
• Company-Paid Life Insurance
• Long-Term Disability Coverage
• Bereavement Leave