Receptionist & Accounting Assistant

RAECO BUILDERS LLC; Sioux Falls (SD); On-site; USD 36,000 - 48,000; Full time

Job summary

Raeco Builders, LLC is seeking a friendly front desk receptionist and accounting assistant to join our team in Sioux Falls. You will create a welcoming first impression, answer phones, greet visitors, and provide reliable administrative and basic accounting support to project managers and staff.

The ideal candidate is detail-oriented, able to manage multiple priorities, and comfortable working independently.

Qualifications

• 2+ years of accounting or office support experience.
• Strong organizational, written, and verbal communication skills; customer service and phone etiquette required.
• Proficiency in Microsoft Office; experience with construction software preferred but not required.
• Bilingual skills preferred but not required.

Responsibilities

• Answer phones, greet and assist visitors and customers.
• Opening, sorting, and distributing incoming mail, faxes, emails, and other correspondence.
• Keep office neat and organized; order office supplies.
• Maintain accounting files, records and archives.
• Enter job quotes/estimates into ERP from project estimate.
• Enter invoices into ERP with scanned image.
• Process invoices, assign to purchase orders or jobs on each, and disperse to appropriate Project Manager for completion of coding.
• Assist with the entering of credit card purchase information into the accounting system.
• Finalize Change Requests/Orders, Purchase Orders, and Subcontracts received from Project Managers.
• Prepare Subcontractor Document Packets
• Maintain compliance tracking for Certificates of Insurance, subcontractor management forms, and Form W-9s for required subcontractors.
• Image signed purchase orders, subcontracts, and vendor change orders into the ERP
• Create and monitor lien waivers to be mailed with checks, track and file signed and returned copies
• Perform other duties as assigned to support office and project operations

Skills

Organizational skills

Communication skills

Customer service

Phone etiquette

Tools

Microsoft Office

Construction software

Job description

We are seeking a front desk Receptionist & Accounting Assistant to join our team. This role is key in creating a welcoming first impression for clients while providing reliable administrative and accounting support. The ideal candidate is detail-oriented, able to manage multiple priorities, and comfortable working independently. Responsibilities include answering phones, coordinating activities, delivering excellent customer service, and assisting with accounting tasks. A friendly, professional presence and strong teamwork skills are essential.

Primary Responsibilities

Reception

• Answer phones, greet and assist visitors and customers
• Opening, sorting, and distributing incoming mail, faxes, emails, and other correspondence
• Keep office neat and organized; order office supplies

Accounting Support

• Maintain accounting files, records and archives
• Enter job quotes/estimates into ERP from project estimate
• Enter invoices into ERP with scanned image
• Process invoices, assign to purchase orders or jobs on each, and disperse to appropriate Project Manager for completion of coding
• Assist with the entering of credit card purchase information into the accounting system
• Finalize Change Requests/Orders, Purchase Orders, and Subcontracts received from Project Managers
• Prepare Subcontractor Document Packets
• Maintain compliance tracking for Certificates of Insurance, subcontractor management forms, and Form W-9s for required subcontractors.
• Image signed purchase orders, subcontracts, and vendor change orders into the ERP
• Create and monitor lien waivers to be mailed with checks, track and file signed and returned copies
• Perform other duties as assigned to support office and project operations

Qualifications

• 2+ years of accounting or office support experience
• Strong organizational, written, and verbal communication skills; customer service and phone etiquette required
• Proficiency in Microsoft Office; experience with construction software preferred but not required
• Bilingual skills preferred but not required.

Physical Requirements

• Work primarily in an office environment; sedentary for much of the day. Tasks require reading, writing, calculating, reasoning, and interpersonal skills; must be able to work with minimal supervision
• Occasional light lifting (10–30 lbs.) for deliveries and office/archive materials
• Use of office equipment, including computer, phone, scanner, fax, and copy machine

About Raeco Builders, LLC

Raeco Builders is a full-service general contractor specializing in commercial and industrial construction, including custom steel buildings, concrete construction, design-build, and general contracting from concept to completion. We take pride in being able to self-perform key parts of our work, including concrete and steel erection, while bringing together the people and expertise needed to deliver a successful project.

At Raeco Builders, we believe good work starts with good people. We value Authenticity, Integrity, Commitment, and Innovation, and we appreciate people who are willing to roll up their sleeves, take ownership, and contribute.

We work hard, support one another, and take pride in what we build for our customers and our community. We are looking for people who bring a strong work ethic, a willingness to learn, and a team-first mindset.

If that sounds like you, we’d love to hear from you.