Receptionist 2

Aston Carter; Huntsville (AL); On-site; USD 12,000 - 17,000; Full time

Job summary

Aston Carter is seeking a contract Receptionist to provide front desk and administrative support at a busy Huntsville facility. The role runs Mon-Fri, 7:30 a.m. to 4:00 p.m., with occasional overtime, and requires greeting visitors, badge issuance, calls, and data entry.

Onsite work with emphasis on security and professional presentation. The incumbent will manage conference room scheduling, support facilities, and maintain documentation and playbooks.

Qualifications

• Minimum 2 years of experience in a Receptionist or administrative support role.
• High school diploma or equivalent.
• Proven ability to work effectively in a busy, fast-paced front desk or office environment.
• Strong customer service skills with a commitment to providing an excellent experience for visitors and internal staff.
• Professional communication skills, including clear verbal communication in person and over the phone, and strong written communication.
• Solid organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively with minimal supervision.
• Positive, proactive, and problem-solving attitude when addressing visitor needs, facility issues, and administrative tasks.
• Ability to sit for extended periods, climb stairs, and lift up to 25 pounds as needed.
• Proficiency with desktop computing platforms (PC) and common business applications, including Microsoft Office Suite and Microsoft Teams.
• Accurate data entry and clerical skills suitable for maintaining records and documentation.

Responsibilities

• Greet and check in customers, visitors, and guests in a professional and friendly manner as they enter the facility.
• Create and issue photo identification and access control badges for contractors and visitors to support building security.
• Answer incoming phone calls, respond to inquiries, and transfer calls to the appropriate employees or departments.
• Assist with conference room scheduling to ensure meeting spaces are reserved and managed efficiently.
• Provide general administrative and clerical support, including data entry and routine office tasks.
• Support onsite facilities and administrative teams by assisting with assignments and coordinating tasks as needed.
• Submit tickets for facility-related issues and building maintenance using Corrigo or similar systems.
• Maintain and regularly update the building contact list for key personnel and their locations.
• Update and keep current the Concierge Playbook for the site, ensuring a complete and accurate copy is available at the reception desk at all times.
• Perform other related duties and tasks as assigned to meet operational needs.
• Demonstrate flexibility in responsibilities and working hours to align with changing business needs and a fast-paced environment.

Skills

Front desk experience

Customer service

Communication skills

Organizational skills

Data entry

Microsoft Office

Microsoft Teams

Problem-solving

Professional demeanor

Education

High school diploma or equivalent

Associate degree preferred

Tools

Corrigo ticketing system

Microsoft Office Suite

Job description

Job Description

This contract Receptionist role provides front desk and administrative support at a busy facility in Huntsville, Alabama. The position runs for approximately 810 weeks to cover short-term leave and operates Monday through Friday from 7:30 a.m. to 4:00 p.m., with flexibility for overtime when needed. You serve as the first point of contact for visitors and customers, ensuring a welcoming, professional experience while supporting building security through visitor check-in and badging.

Job Title: Receptionist

Job Description

This contract Receptionist role provides front desk and administrative support at a busy facility in Huntsville, Alabama. The position runs for approximately 810 weeks to cover short-term leave and operates Monday through Friday from 7:30 a.m. to 4:00 p.m., with flexibility for overtime when needed. You serve as the first point of contact for visitors and customers, ensuring a welcoming, professional experience while supporting building security through visitor check-in and badging.

Responsibilities

• Greet and check in customers, visitors, and guests in a professional and friendly manner as they enter the facility.
• Create and issue photo identification and access control badges for contractors and visitors to support building security.
• Answer incoming phone calls, respond to inquiries, and transfer calls to the appropriate employees or departments.
• Assist with conference room scheduling to ensure meeting spaces are reserved and managed efficiently.
• Provide general administrative and clerical support, including data entry and routine office tasks.
• Support onsite facilities and administrative teams by assisting with assignments and coordinating tasks as needed.
• Submit tickets for facility-related issues and building maintenance using Corrigo or similar systems.
• Maintain and regularly update the building contact list for key personnel and their locations.
• Update and keep current the Concierge Playbook for the site, ensuring a complete and accurate copy is available at the reception desk at all times.
• Perform other related duties and tasks as assigned to meet operational needs.
• Demonstrate flexibility in responsibilities and working hours to align with changing business needs and a fast-paced environment.

Essential Skills

• Minimum of 2 years of experience in a Receptionist or administrative support role.
• High school diploma or equivalent.
• Proven ability to work effectively in a busy, fast-paced front desk or office environment.
• Strong customer service skills with a commitment to providing an excellent experience for visitors and internal staff.
• Professional communication skills, including clear verbal communication in person and over the phone, and strong written communication.
• Solid organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively with minimal supervision.
• Positive, proactive, and problem-solving attitude when addressing visitor needs, facility issues, and administrative tasks.
• Ability to sit for extended periods, climb stairs, and lift up to 25 pounds as needed.
• Proficiency with desktop computing platforms (PC) and common business applications, including Microsoft Office Suite and Microsoft Teams.
• Accurate data entry and clerical skills suitable for maintaining records and documentation.

Additional Skills & Qualifications

• Associate degree or completion of college coursework is preferred.
• Prior professional experience in a very busy front desk setting is preferred.
• Experience providing customer-facing support and acting as the primary point of contact for visitors.
• Experience in administrative support, clerical work, and front desk operations.
• Familiarity with facility ticketing or maintenance request systems such as Corrigo.
• Ability to adapt quickly to changing priorities and business needs in a dynamic environment.

Work Environment

This role is based onsite at a busy facility in Huntsville, Alabama, working Monday through Friday from 7:30 a.m. to 4:00 p.m., with occasional overtime as needed. The environment is fast-paced and customer-facing, with frequent interaction with visitors, contractors, and employees at the front desk. You primarily work at a seated reception station, using a PC with Microsoft Office Suite and Microsoft Teams, while also moving around the facility to support tasks that may require climbing stairs and lifting up to 25 pounds. The position involves maintaining security protocols through visitor check-in and badging, coordinating conference room schedules, and supporting facility operations through ticketing systems. Professional attire and demeanor are expected to present a polished, welcoming image as the face of the organization.

Job Type & Location

This is a Contract position based out of Huntsville, AL.

Pay And Benefits

The pay range for this position is $10.00 - $10.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Huntsville,AL.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.