Part Time Senior Operations Coordinator

Aston Carter; Cleveland (OH); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

Medical

Dental & Vision

401(k) Retirement Plan

Paid Time Off

Job summary

Aston Carter is seeking a Senior Operations Coordinator to manage day-to-day office operations, mailroom activities, and administrative support across locations. This part-time, onsite role requires strong organization, communication, and the ability to handle multiple tasks under deadlines.

Responsibilities include processing work orders, coordinating moves, managing printing and scanning projects, and assisting facilities and risk teams.

Qualifications

• Strong multi-tasking with time-sensitive deadlines.
• Clear written and verbal communication; interact professionally at all levels.
• Highly organized with attention to detail and accuracy.

Responsibilities

• Execute tasks for Operations Coordinator role with accuracy and professionalism.
• Manage work order requests across the company with timely updates.
• Oversee mail process, reduce mail volume, and maintain supplies.

Skills

Multi-tasking

Communication

Organization

Independent & team work

Discretion & confidentiality

Customer service

Data entry

Scheduling & logistics

Education

Associate degree in Business

Job description

Senior Operations Coordinator

Job Description

The Senior Operations Coordinator plays a central role in ensuring smooth day-to-day office operations, mailroom management, and administrative support across multiple locations. This position manages work order requests, supports new hires and office moves, oversees printing and scanning projects, and coordinates building safety and evacuation planning. The role requires a highly organized, detail-oriented professional who can multitask effectively, communicate clearly, and work both independently and collaboratively under time-sensitive deadlines.

Part Time - M-F 8 or 9 AM-1PM or 2PM

Onsite 100%

Responsibilities

• Efficiently execute all tasks assigned to the Operations Coordinator role while maintaining high standards of accuracy and professionalism.
• Manage, assign, and process work order requests received from business units across the company, ensuring timely completion and clear communication.
• Oversee the daily mail process, providing assistance when needed, and continually look for ways to reduce incoming mail volume.
• Keep the mailroom organized and well stocked by maintaining appropriate levels of supplies and ensuring the postage meter has adequate funds and is functioning properly; order supplies as needed.
• Process office supply orders online as needed, ensuring that employees have the materials required to perform their work.
• Monitor and distribute all messages received in the Cleveland general voicemail, routing communications promptly to the appropriate employee-owners throughout the day.
• Prepare workspaces for new hires, terminations, and internal desk moves, ensuring desk locations are fully prepped and cleaned, new signage is created, and personal items left behind are returned to employee-owners as instructed.
• Maintain and manage the Welcome booklet for all locations, keeping details current and relevant, posting updates to internal systems, and reaching out to branch contacts as needed.
• Maintain accurate office floor maps for all locations, including posting updates to internal systems on a weekly basis.
• Work with Loss Control staff in Risk Consulting to coordinate building safety and evacuation planning for all employee-owners, including scheduling meetings with captains and floor wardens and training staff to ensure safety compliance.
• Maintain up-to-date documentation related to safety and evacuation procedures on internal platforms and in employee Welcome Booklets.
• Process business card requests for new employees, promotions, or departmental changes as communicated by Human Resources.
• Coordinate all elements of scanning projects, including recording and archiving important documents into electronic files and ensuring related hard copies are destroyed according to company policy.
• Perform high-volume printing, photocopying, binding, collating, and laminating for presentations, proposals, and other miscellaneous documents as assigned.
• Support branch locations with mailroom, supply, printing, scanning, and related operational services as needed.
• Assist the Facilities Manager with the physical relocation of operations to new locations and perform ad hoc project duties identified by the supervisor.
• Exercise the highest degree of discretion in handling and disseminating confidential and highly sensitive business and personal information, following all relevant policies and procedures.
• Provide excellent customer service to internal stakeholders, responding promptly and professionally to requests and inquiries.
• Accurately perform data entry and maintain organized records related to operations, supplies, and facilities.
• Schedule appointments and coordinate logistics for meetings and activities related to operations and facilities.

Essential Skills

• Associate degree in Business from a two-year college or technical school, or an equivalent combination of education and experience.
• One to three years of related experience in operations, office administration, facilities coordination, or a similar role.
• Strong multi-tasking skills with the ability to prioritize effectively and manage time-sensitive deadlines.
• Good written, verbal, and interpersonal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
• High level of organization with close attention to detail and accuracy in all tasks.
• Ability to work well independently with minimal supervision while also functioning effectively as a team player.
• Highly cooperative and patient demeanor, especially when working under stress or managing competing priorities.
• Proficiency in customer service, demonstrating responsiveness and a solutions-oriented approach.
• Competence in data entry with a focus on accuracy and completeness.
• Ability to schedule and coordinate appointments and operational activities efficiently.
• Demonstrated discretion and integrity in handling confidential and highly sensitive business and personal information.

Additional Skills & Qualifications

• Experience managing mailroom operations, including postage meter oversight, mail volume reduction initiatives, and supply management.
• Experience processing office supply orders and maintaining inventory for a multi-location organization.
• Familiarity with coordinating workspace preparation for new hires, terminations, and internal desk moves, including signage and personal item handling.
• Experience maintaining welcome booklets, office floor maps, and other location-specific documentation and posting updates to internal systems.
• Background in coordinating building safety and evacuation planning, including working with safety teams, captains, and floor wardens.
• Experience processing business card requests and collaborating with Human Resources on employee-related updates.
• Hands-on experience with scanning, archiving, and secure document destruction according to company policy.
• Ability to perform high-volume printing, photocopying, binding, collating, and laminating for professional documents such as presentations and proposals.
• Experience supporting branch locations with operational services and remote coordination.
• Prior experience assisting facilities or operations management with office relocations and related projects.
• Comfort working in a fast-paced environment with changing priorities and multiple concurrent tasks.

Work Environment

This role operates in a professional office environment that includes mailroom facilities, shared workspaces, and branch locations. The Senior Operations Coordinator frequently works with office equipment such as postage meters, printers, copiers, scanners, laminators, and binding machines to support high-volume document production and daily operational needs. The position involves regular interaction with employees across various departments and locations, as well as coordination with facilities and risk consulting staff on safety and evacuation planning. Work is typically performed during standard business hours, with time-sensitive deadlines and occasional periods of increased workload that require strong multitasking and organizational skills. The environment values teamwork, cooperation, and a patient, service-oriented approach, while maintaining strict confidentiality and professionalism in handling sensitive information.

Job Type & Location

This is a Contract to Hire position based out of Cleveland, OH.

Pay And Benefits

The pay range for this position is $23.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cleveland,OH.

Application Deadline

This position is anticipated to close on Oct 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.