Leave Of Absence Specialist

Aston Carter; Collierville (TN); On-site; USD 40,000 - 46,000; Full time

Job summary

Aston Carter is seeking a Benefits & Leave Administrator in Collierville, TN to administer and support employee benefits and leave programs, including FMLA, ADA accommodations, and COBRA coordination, ensuring regulatory compliance and accurate records.

This onsite contract role requires at least 3 years in benefits administration, strong communication, confidentiality, and proficiency with HRIS, payroll, and benefits systems; you will partner with vendors and leadership to guide employees

Qualifications

• Minimum of 3 years of experience in benefits administration or HR.
• Experience administering FMLA, ADA accommodations, and benefits programs.
• Strong knowledge of federal and state leave and benefits laws.

Responsibilities

• Administer and manage all employee leave programs (FMLA, ADA, disability, military, personal, statemandated).
• Review leave requests and determine eligibility per policy and law.
• Coordinate ADA interactive process and maintain documentation.
• Track leave utilization and maintain accurate records.
• Communicate leave rights and return-to-work requirements to employees and managers.
• Coordinate return-to-work processes and accommodations.
• Administer company-sponsored benefit programs (medical, dental, vision, life, disability, retirement, voluntary benefits).
• Coordinate annual open enrollment and employee benefit communications.
• Process enrollments, changes, terminations, and beneficiary updates.

Skills

FMLA administration

ADA accommodations

Benefits administration

Leave management

HRIS

Payroll systems

MS Office

Communication skills

Confidentiality

Policy compliance

Education

Bachelor's degree in HR/Business

Tools

HRIS

Payroll software

Job description

Job Title: Benefits & Leave Administrator Job Description
The Benefits & Leave Administrator is responsible for administering and supporting the organizations employee benefits and leave of absence programs. This role serves as the subject matter expert for benefits administration, Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA) accommodations, workers compensation coordination, and applicable federal and state leave laws. The position ensures full compliance with regulatory requirements while providing exceptional customer service and guidance to employees, managers, and leadership.

Responsibilities

• Administer and manage all employee leave programs, including FMLA, ADA accommodations, short-term disability, long-term disability, military leave, personal leave, and statemandated leave programs.
• Review leave requests and determine eligibility in accordance with federal, state, and company policies.
• Coordinate the interactive process for ADA accommodation requests and maintain all required documentation.
• Track leave utilization and maintain accurate and uptodate leave records.
• Communicate leave rights, responsibilities, and returntowork requirements clearly to employees and managers.
• Coordinate returntowork processes, including fitnessforduty certifications and implementation of reasonable accommodations.
• Administer companysponsored employee benefit programs, including medical, dental, vision, life insurance, disability, retirement plans, and voluntary benefits.
• Coordinate annual open enrollment activities and support employee benefit communications.
• Process benefit enrollments, changes, terminations, and beneficiary updates in a timely and accurate manner.
• Serve as the primary point of contact for employee benefit inquiries, providing guidance and resolving issues.
• Partner with insurance carriers, brokers, and vendors to ensure accurate and compliant administration of benefit plans.
• Conduct regular benefit audits and maintain accurate employee benefit records.
• Reconcile benefit invoices and ensure accurate payroll deductions related to benefit plans.
• Ensure compliance with all applicable federal and state leave and benefits laws and internal policies.
• Provide clear, professional communication and guidance to employees, managers, and leadership on benefits and leave matters.

Essential Skills

• Minimum of 3 years of experience in benefits administration, leave management, or human resources.
• Demonstrated experience administering FMLA, ADA accommodations, and employee benefit programs.
• Strong understanding of federal and state leave and benefits laws.
• Comprehensive knowledge of the Family and Medical Leave Act (FMLA).
• Comprehensive knowledge of the Americans with Disabilities Act (ADA).
• Comprehensive knowledge of COBRA requirements.
• Comprehensive knowledge of HIPAA regulations.
• Comprehensive knowledge of ERISA.
• Comprehensive knowledge of the Affordable Care Act (ACA).
• Knowledge of state leave laws and regulations.
• Experience managing the ADA interactive process and implementing reasonable accommodations.
• Strong organizational and problemsolving skills.
• Excellent verbal and written communication abilities.
• Ability to handle highly confidential information with discretion.
• Proficiency with HRIS, payroll, and benefits administration systems.
• Strong Microsoft Office skills, including Excel, Word, and Outlook.

Additional Skills & Qualifications

• Bachelors degree in Human Resources, Business Administration, or a related field preferred.
• Ability to build effective working relationships with employees, managers, and external vendors.
• Attention to detail and a high level of accuracy in recordkeeping and documentation.
• Customerservice mindset with a focus on supporting employees and leadership.
• Interest in ongoing professional development in benefits and leave administration.

Work Environment

This position is fully onsite, working Monday through Friday from 8:00 a.m. to 5:00 p.m. The environment emphasizes a culture of safety and respect, with support for employees to thrive professionally through meaningful career opportunities and competitive benefits. The role involves regular use of HRIS, payroll, and benefits administration systems, as well as Microsoft Office applications such as Excel, Word, and Outlook.

Job Type & Location

This is a Contract position based out of Collierville, TN.

Pay and Benefits

The pay range for this position is $28.84 - $33.65/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Collierville,TN.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.