Receptionist

Skipperbud; Winthrop Harbor (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Skipperbud in Winthrop Harbor, IL is seeking a friendly Receptionist to deliver outstanding customer service to guests, crew and vendors. You will manage the main switchboard, handle mail, coordinate conference rooms, and assist the Office Manager with a variety of administrative tasks.

The role requires excellent verbal and written English, teamwork, and proficiency with Microsoft Office and Outlook. Marine industry experience is preferred, and you will support boat show preparation and work

Qualifications

• Excellent verbal and written English; a second language is a plus.
• Strong interpersonal skills and a professional appearance.
• Proficient with Microsoft Office Suite, especially Outlook.
• Minimum of one year administrative experience, preferably handling high-profile clients.
• Marine industry experience preferred.
• High school graduate or equivalent.

Responsibilities

• Manage the telephone and reception duties in a professional manner.
• Provide excellent customer service to internal and external clients.
• Schedule and maintain all conference room facilities.
• Responsible for mail distribution in a timely manner.
• Assist Office Manager with administrative duties as assigned.
• Assist with crew member information, creating profiles, answering emails, reference checks, and uploading documents.
• Inventory of break room and office supplies and replenish/order as necessary.
• Assist with boat show preparation, tickets, transportation etc.
• Work during all local boat shows.

Skills

Communication

Interpersonal skills

Multi-tasking

Professional appearance

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Job description

Receptionist provides excellent customer service to guests, crew members, internal and external customers and directs them in a professional manner. Receives and deliver packages from delivery services, managers the main switchboard and conference room facilities, receives mail, sorts and distributes in a timely manner, assists the office manager and the crew network in various administrative tasks.The Receptionist will also assist with boat show preparation and work during all local boat shows as necessary.

KEY DUTIES & RESPONSIBILITIES (not limited to)

• Managers the telephone and reception duties in a professional manner.
• Provide excellent customer service to internal and external clients.
• Responsible for scheduling and maintenance of all conference room facilities.
• Responsible for mail distribution in a timely manner.
• Support the Office Manager with administrative duties as assigned.
• Assist TCN with crew member information, creating profiles, answering emails, reference checks, and uploading documents etc.
• inventory of break room and office supplies and replenish/order as necessary.
• Assist with Boat show preparation, tickets, transportation etc.
• Work during all local boat shows.

JOB ESSENTIAL FUNCTIONS:

• Excellent communicator in verbal and written English; A second languages is a plus.
• Exceptional interpersonal skills.
• Proficient in Microsoft Office Suite, especially Outlook.
• Good at multi-tasking and prioritization of duties and responsibilities.
• Service-oriented, dynamic with a smart appearance.
• Minimum of one year of administrative experience preferably dealing with high profile clients.
• Marine Industry experience preferred.
• High school graduate or equivalent.

WORK ENVIRONMENT AND PHYSICAL ABILITIES:

• Work is conducted most often indoors in an air-conditioned office environment.
• Local travel may be required.
• Utilization of standard office equipment is used in the working environment.
• Motor skills and senses needed to carry out duties include sitting, talking, listening, typing, writing, visual inspection of documents and spaces.
• Lifting, pushing, walking, and climbing stairs on boats and small spaces. Occasionally moves, transports, positions, and removes equipment weighing up to 30 pounds in office and during boat shows when needed.

The Company reserves the right to add any other reasonable duties from time to time for which you are suitably qualified and to amend or change the duties which comprise the needs of the business subject to prior consultation.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.