Receptionist

A&P Payroll Management; Village of Williamsville (NY); On-site; USD 19,000 - 25,000; Part time

Job summary

Williamsville Suburban is seeking a part-time Receptionist for a Buffalo, NY facility, 12pm–8pm, 3 days a week plus every other weekend. The role centers on greeting clients, directing visitors, answering phones, and handling messages in a courteous, professional manner.

The ideal candidate will have excellent written and verbal communication, be proficient with Microsoft Outlook, Word and Excel, and bring prior receptionist experience to ensure smooth office operations.

Qualifications

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word and Excel.
• Prior experience as a receptionist or in related field preferred.

Responsibilities

• Greeting clients and visitors with a positive, helpful attitude.
• Assisting clients in finding their way around the office.
• Announcing clients as necessary.
• Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
• Preparing meeting and training rooms.
• Answering phones in a professional manner, and routing calls as necessary.
• Sorting and distributing mail.
• Scheduling appointments.
• Performing ad-hoc administrative duties.

Skills

Communication skills

Tools

Microsoft Office Suite

Job description

Williamsville Suburban is seeking a Part Time Receptionist 12pm to 8pm 3 days a week and Every Other Weekend for its facility located in Buffalo, New York to be responsible for greeting clients and visitors to our office. As our receptionist, you will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Outlook, Word and Excel.

Receptionist Responsibilities:

• Greet clients and visitors with a positive, helpful attitude.
• Assisting clients in finding their way around the office.
• Announcing clients as necessary.
• Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
• Preparing meeting and training rooms.
• Answering phones in a professional manner, and routing calls as necessary.
• Sorting and distributing mail.
• Scheduling appointments.
• Performing ad-hoc administrative duties.

Receptionist Requirements:

• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Outlook, Word and Excel.
• Prior experience as a receptionist or in related field is preferred.

ABOUT US:

We are a premier skilled nursing facility located in Erie County, New York. We operate our facility to provide a warm, nurturing environment, which allows each resident to maintain his or her individuality and dignity. Our staff is committed to ensuring the highest quality of life for all our residents. We pride ourselves on our professionalism and are constantly looking to be the best at what we do. Please join us and begin a rewarding and exceptional career.

Williamsville Suburban,considers the health and safety of its residents, family members, and team members as its highest priorities. All offers of employment are conditioned on completing and passing a background and drug test, participating in mandatory vaccine programs (e.g., Covid-19), participating in testing requirements (e.g. Covid-19, TB) and using designated PPE when required.

EOE Statement:

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.