Receptionist

Audubon Companies

Tulsa (OK)

On-site

USD 40,000 - 55,000

Full time

14 days+

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Job summary

A leading environmental consulting firm is seeking a Receptionist for its Tulsa, Oklahoma office. This role includes greeting guests, managing communications, and organizing office supplies. The ideal candidate should have at least 1 year of office experience and a high school diploma. This full-time position offers a salary range of $40,000 to $55,000.

Qualifications

1+ years’ experience in an office setting.
Knowledge of customer service principles and practices.
Professional personal presentation.

Responsibilities

Greet guests and clients in a friendly and professional manner.
Answer the phone and relay messages.
Manage office door security badges.
Organize meetings and arrange lunches.
Participate in office cleaning and organization.

Skills

Customer service orientation

Verbal communication skills

Organizational skills

Attention to detail

Multi-tasking

Knowledge of administrative procedures

Keyboard skills

Education

High School Diploma

Tools

Relevant software applications

Job description

Audubon is currently seeking a Receptionist to join our team in our Tulsa, Oklahoma Office. The Receptionist is responsible for greeting and assisting guests and clients visiting the office, facilitating office communication, ordering and setting up lunch meetings, and restocking and organizing office and kitchen supplies. Additional duties include tracking receipts for expense reports and assisting the Office Administrator with administrative tasks, all while ensuring timely execution of various responsibilities and adapting to the changing needs of the office to maintain operational efficiency.

Primary Responsibilities

Greet guests and clients in a friendly and professional manner.
Answer the phone, take and relay messages.
Provide information to callers, guests, and employees.
Ensures knowledge of staff movements in and out of organization.
General administrative and clerical support.
Receive and sort mail and deliveries.
Ship equipment for NDE, Survey, and Tulsa administrative departments as needed.
Ordering and restocking office and kitchen supplies.
Organize meetings including scheduling and arranging lunch.
Tidy and maintain the reception area and conference rooms.
Handle correspondence and maintenance requests through the property management.
Plan employee events (team building, annual barbecue, monthly birthday celebrations).
Prepare workspaces with necessary equipment and supplies prior to new employees' start dates.
Manage office door security badges, including creating new badges and updating user access.
Participate in cleaning, organizing, and clearing out office spaces to ensure a smooth and efficient office move.