Receptionist

Porzio, Bromberg & Newman, P.C.; New York (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with match

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Job summary

Porzio, Bromberg & Newman, P.C. in New York City is seeking a skilled, highly organized Receptionist for a full-time, in-office role, Monday through Friday, 9:00 a.m. to 5:00 p.m.

Ideal candidates will greet visitors, screen and direct calls, manage mail, coordinate meetings, handle supplies, assist with billing and client intake, and perform general administrative duties.

Qualifications

• High school diploma required.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communications skills and organizational abilities.
• Ability to work independently.

Responsibilities

• Answer, screen, and direct calls.
• Greet and direct visitors.
• Receive, sort, distribute mail and deliveries.
• Coordinate office meetings, including setting up food and beverages, ordering catering, securing conference rooms, and registering guests with security.
• Oversee office supply inventory and order supplies.
• Coordinate with vendors for equipment maintenance and service.
• Enter vendor invoices into accounts payable software.
• Conduct firm conflict checks and open client matters.
• Assist with billing and client intake processes.
• Other administrative and clerical support as needed.

Skills

Microsoft Office

Verbal communication

Written communication

Organizational skills

Independent work

Tech-savvy

Education

High school diploma

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

New York, NY, US

30+ days ago Requisition ID: 1068

Salary Range: $50,000.00 To $60,000.00 Annually

Porzio, Bromberg & Newman, P.C. ("Porzio") is a highly-respected, well-established and expanding law firm with two subsidiary companies and offices in DE, FL, MA, NJ, NY, PA, and San Juan, Puerto Rico. We are seeking a skilled, highly organized, full-time Receptionist for our New York City office. This is a full-time, in-office position, Monday through Friday, from 9:00 a.m. to 5:00 p.m.

ESSENTIAL FUNCTIONS:

• Answer, screen, and direct calls.
• Greet and direct visitors.
• Receive, sort, distribute mail and deliveries.
• Coordinate office meetings, including setting up food and beverages, ordering catering, securing conference rooms, and registering guests with security.
• Oversee office supply inventory and order supplies.
• Coordinate with vendors for equipment maintenance and service.
• Enter vendor invoices into accounts payable software.
• Conduct Firm conflict checks and open client matters.
• Assist with billing and client intake processes.
• Other administrative and clerical support as needed.

* The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

• High school diploma.
• Proficiency in Microsoft Office Suite.
• Proficient in computers/computer software/technology, generally.
• Excellent written and verbal communications skills and organizations skills.
• Ability to work independently.

COMPANY BENEFITS:

• Medical, Dental, and Vision insurance
• 401(k) retirement plan with employer matching
• Individual and Dependent Life Insurance
• Short- and Long-Term Disability
• Paid Time Off
• Paid Holidays

We are an equal opportunity employer. Women and minorities are encouraged to apply.