Receptionist

Wicker Smith O’Hara McCoy & Ford; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Miami office of Wicker Smith O’Hara McCoy & Ford, P.A. is seeking an experienced receptionist to warmly greet visitors and direct calls, manage front desk operations, and support basic administrative tasks.

Responsibilities include opening and closing procedures, booking conferences, handling mail and packages, and assisting attorneys and staff. High school diploma required; strong typing and teamwork skills are essential.

Qualifications

• High School Diploma or equivalent is required.
• Excellent typing skills; Ability to produce accurate work product in a timely manner and work in a team environment.
• Ability to use computer, copy/scanner, fax machine, telephone, and other office equipment.

Responsibilities

• Assist firm management, attorneys, and staff as requested.
• Handling all aspects of office opening and closing procedures.
• Answering, screening, and forwarding incoming phone calls.
• Assisting with conference room booking, set-up, and clean up.
• Accepting incoming packages and assisting with mail distribution.
• Typing, scanning, faxing, and organizing documents as requested.
• Completing miscellaneous projects and backing-up other positions as requested.

Skills

Typing skills

Timely, accurate work

Teamwork

Office equipment use

Education

High School Diploma or equivalent

Job description

The Miami office of Wicker Smith has a current opening for an experienced receptionist.

Summary: Responsible for welcoming and directing visitors in the office or by phone, opening and closing the office, and assisting with all administrative functions of the front desk and lobby area.

PRIMARY JOB DUTIES

• Assist firm management, attorneys, and staff as requested.
• Handling all aspects of office opening and closing procedures.
• Answering, screening, and forwarding incoming phone calls.
• Assisting with conference room booking, set-up, and clean up.
• Accepting incoming packages and assisting with mail distribution.
• Typing, scanning, faxing, and organizing documents as requested.
• Completing miscellaneous projects and backing-up other positions as requested.

EDUCATION, EXPERIENCE, SKILLS, AND LICENSURE

• High School Diploma or equivalent is required.
• Skills/Abilities: Excellent typing skills; Ability to produce accurate work product in a timely manner and work in a team environment.
• Ability to use computer, copy/scanner, fax machine, telephone, and other office equipment.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

• Speaking: Ability to communicate clearly and effectively.
• Hearing: Ability to hear average or normal conversations.
• Finger Dexterity: Ability to type and pick-up small objects and dial the telephone.
• Repetitive Motions: Movements regularly require using the arms, wrists, hands, and or/fingers.
• Visual Abilities: Ability to inspect documents and operate office machinery.
• Physical Abilities & Strength: Sitting most of the time. Ability to lift up to 30 lbs. Walking when necessary to retrieve supplies, faxes, mail, etc. Some bending and squatting. Lifting of files and boxes.

Interested and qualified candidates should apply to:

Maribel Rivera

[e-mail]

WICKER SMITH O’HARA MCCOY & FORD, P.A.

JOB DESCRIPTION DISCLOSURE

Additional requirements may be assigned by supervisors when found appropriate.

The Firm will provide reasonable accommodations to a qualified individual with a disability, as defined by the American with Disabilities Act, who has made the Firm aware of his or her disability (and who has requested an accommodation), provided such accommodation does not constitute an undue hardship to the Firm.

Job Descriptions do not serve as employment contracts and shall not limit the Firm’s right to terminate employment at will.