Receptionist

Wicker Smith O’Hara McCoy & Ford; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Wicker Smith O’Hara McCoy & Ford, P.A. in Phoenix is seeking an experienced receptionist to manage front desk operations and welcome visitors. The role includes directing visitors, handling phones, and supporting general office functions.

The successful candidate will assist firm management, attorneys, and staff, perform opening/closing procedures, and help with mail, packages, and document handling. Strong typing and teamwork are essential for success in this busy environment.

Qualifications

• High School Diploma or equivalent is required.
• Excellent typing skills; ability to produce accurate work product in a timely manner and work in a team environment.
• Ability to use computer, copy/scanner, fax machine, and telephone, and other office equipment.

Responsibilities

• Greet and direct visitors in person and by phone.
• Open and close the office as required.
• Answer, screen, and forward incoming calls.
• Assist with conference room booking, set-up, and clean up.
• Receive and distribute incoming packages and mail.
• Type, scan, fax, and organize documents as requested.
• Complete miscellaneous projects and back-up other positions as needed.

Skills

Typing

Team player

Clear communication

Education

High School Diploma or equivalent

Tools

Telephone system

Copy/Scanner

Fax machine

Job description

The Phoenix office of Wicker Smith has a current opening for an experienced receptionist.

Summary: Responsible for welcoming and directing visitors in the office or by phone, opening and closing the office, and assisting with all administrative functions of the front desk and lobby area.

PRIMARY JOB DUTIES

• Assist firm management, attorneys, and staff as requested.
• Handling all aspects of office opening and closing procedures.
• Answering, screening, and forwarding incoming phone calls.
• Assisting with conference room booking, set-up, and clean up.
• Accepting incoming packages and assisting with mail distribution.
• Typing, scanning, faxing, and organizing documents as requested.
• Completing miscellaneous projects and backing-up other positions as requested.

EDUCATION, EXPERIENCE, SKILLS, AND LICENSURE

• High School Diploma or equivalent is required.
• Skills/Abilities: Excellent typing skills; Ability to produce accurate work product in a timely manner and work in a team environment.
• Ability to use computer, copy/scanner, fax machine, and telephone, and other office
  equipment.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

• Speaking: Ability to communicate clearly and effectively.
• Hearing: Ability to hear average or normal conversations.
• Finger Dexterity: Ability to type and pick-up small objects and dial the telephone.
• Repetitive Motions: Movements regularly require using the arms, wrists, hands, and or/fingers.
• Visual Abilities: Ability to inspect documents and operate office machinery.
• Physical Abilities & Strength: Sitting most of the time. Ability to lift up to 30 lbs. Walking when necessary to retrieve supplies, faxes, mail, etc. Some bending and squatting. Lifting of files and boxes.

Interested and qualified candidates should apply to:

Allyson Adams

[e-mail]

WICKER SMITH O’HARA MCCOY & FORD, P.A.
JOB DESCRIPTION DISCLOSURE
Additional requirements may be assigned by supervisors when found appropriate.
The Firm will provide reasonable accommodations to a qualified individual with a disability, as defined by the American with Disabilities Act, who has made the Firm aware of his or her disability (and who has requested an accommodation), provided such accommodation does not constitute an undue hardship to the Firm.
Job Descriptions do not serve as employment contracts and shall not limit the Firm’s right to terminate employment at will.