Receptionist

Devine-Millimet-; Manchester (NH); On-site; USD 32,000 - 42,000; Full time

Job summary

Devine Millimet seeks a full-time Receptionist to join our Manchester, NH office. The role centers on delivering outstanding client service, answering calls, directing visitors, and supporting the Operations team with daily administrative tasks.

The successful candidate will present a professional image, multitask effectively, and follow established procedures. This on-site position offers competitive compensation and growth opportunities within a respected regional law firm.

Qualifications

• Welcoming clients and visitors upon arrival at reception; offering coffee or water.
• Observing business etiquette and maintaining a professional appearance.
• Notifying legal staff of client arrival and directing clients as needed.
• Answering, screening, and forwarding calls professionally while coordinating multiple calls.

Responsibilities

• Direct the flow of mail, faxes, and deliveries to recipients.
• Maintain a clean, organized reception area and meeting spaces.
• Prepare conference rooms for meetings.
• Order office supplies and lunches for events.
• Monitor visitor and vendor access and issue badges.
• Provide administrative support to the Operations team.
• Assist with special projects and office-wide initiatives.
• Other duties as assigned by the Operations Manager.

Skills

Customer service

Multitasking

Professional image

Reception

Job description

Description

Devine Millimet is one of the largest and most dynamic business and litigation law firms in the region, serving our clients and our communities since 1947. Working from our historic headquarters building in Manchester, New Hampshire, and our offices in Concord and Portsmouth, New Hampshire, we serve individuals, businesses, and nonprofits in the areas of business & commercial litigation, construction litigation, criminal law, employee stock ownership plans (ESOPs), divorce & domestic relations, employment consulting and litigation, healthcare, insurance defense, medical & professional malpractice, personal injury, probate litigation, real estate, ski defense litigation, tax, utilities, bankruptcy and collections, trusts & estate, and all aspects of corporate law, including finance and business formation as well as mergers and acquisitions. We attract sophisticated and interesting work from national, regional, and local companies and individuals.

Devine Millimet seeks a full-time Receptionist to join our team. The successful candidate will project a professional image and provide outstanding customer service to our clients, visitors and colleagues, while being a positive team player. The role requires multitasking, dependability, and organizational skills along with the ability to follow established procedures. This position is 100% on site in our Manchester, NH office.

Requirements

• Welcoming clients and visitors upon arrival at reception; offering coffee or water
• Observing business etiquette, and maintaining a professional appearance
• Notifying legal staff of client arrival and directing clients as needed
• Answering, screening, and forwarding phone calls in a professional manner, including coordinating multiple calls at the same time
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients
• Maintaining a clean, organized, and welcoming reception area, conference rooms, and visitor spaces
• Manage and prepare conference rooms for meetings
• Ordering office supplies
• Organizing materials for scanning
• Mailing client invoices and statements
• Ordering lunches as needed for meetings, internal and external events
• Sending invitations for firmwide events to internal staff and external invitees
• Maintaining building security by monitoring visitor and vendor access, verifying identification, issuing visitor badges, and maintaining visitor/vendor logs.
• Providing administrative support to the Operations team, attorneys, and staff as requested.
• Assisting with special projects and office-wide initiatives.
• Other duties as assigned by the Operations Manager

Devine Millimet offers competitive compensation and attractive growth opportunities along with an excellent benefits package.

We encourage candidates who meet these requirements to apply directly.

We are an equal opportunity employer.