Receptionist

Sherman Carter Barnhart Architects; Lexington (KY); On-site; USD 35,000 - 45,000; Full time

Job summary

A design firm in Lexington, KY is seeking an experienced Receptionist to manage front desk operations. This full-time, on-site position involves greeting visitors, answering calls, preparing outgoing mail, and maintaining office supplies. Ideal candidates should have 3-5 years of experience in an administrative role, strong clerical skills, and proficiency in Microsoft Office. Excellent communication and customer service skills are essential. Previous experience in an architecture or design firm is a plus.

Qualifications

• 3-5 years of experience in an administrative role.
• Experience with multi-line phone systems.
• Strong organizational and scheduling skills.

Responsibilities

• Manage the front desk and greet visitors.
• Handle incoming calls and manage schedules.
• Prepare outgoing packages and maintain office supplies.

Skills

Phone Etiquette

Clerical Skills

Communication Skills

Customer Service

Microsoft Office Suite

Job description

Sherman Carter Barnhart Architects is an interdisciplinary design firm specializing in architecture, interior design, structural engineering, and site design, including landscape and civil engineering. Founded in 1979, the firm has a strong presence in the education, housing, and civic markets. Guided by a mission to create spaces that foster connection, the firm focuses on delivering exceptional, detailed designs that inspire community and productivity. With a client-focused approach, Sherman Carter Barnhart values its role in shaping meaningful and enduring environments.

Role Description

We're looking for a friendly and experienced Receptionist to join our Lexington, KY office full-time.

This is a full-time, on-site Receptionist role where you will be responsible for managing the front desk, greeting visitor and handling incoming calls. Additional duties include:

• Prepare outgoing UPS packages and USPS mail
• Receive and distribute incoming packages and mail
• Order office supplies
• Maintain employee lists
• Manage company car and conference room schedules
• Log incoming checks
• Book rental car and hotel reservations
• Order food for meetings
• Schedule company car maintenance
• General data entry and record keeping for management and staff

Qualifications

• 3-5 years of experience in an administrative role
• Proficient in Phone Etiquette and handling multiple-line phone systems
• Experience with Receptionist Duties, such as organizing front desk operations and managing schedules
• Strong Clerical Skills, including organization, scheduling, and managing office supply inventories
• Excellent Communication skills, both written and verbal
• Demonstrated strength in Customer Service, with a friendly and professional demeanor
• Ability to work independently and manage multiple tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, Access, Outlook)
• Previous experience in an architecture or design firm is desirable but not required