Receptionist

The Salvation Army USA Central Territory; Joplin (MO); On-site; USD 21,000 - 23,000; Part time

Job summary

The Salvation Army USA Central Territory in Joplin, MO is seeking a part-time Receptionist (27 hours/week) with computer software experience and strong organizational skills to join our team. Starting pay $15.50 per hour.

This position assists the Corps Officers, Business Administrator and ESS Case Worker in routine administrative and case work duties, including clerical tasks, phone greeting, and donor communications.

Qualifications

• High School diploma with related work experience; familiarity with budgeting procedures is a plus.
• Experience using spreadsheet and word processing software; strong communication and organization skills required.

Responsibilities

• Prepare and mail donor thank you letters.
• Perform clerical and receptionist duties: answer phones, direct calls, type letters, greet visitors.
• Maintain mailing lists for various groups and activities.
• Assist in processing receipts, invoices, and statements for accounting.
• Count weekly income and prepare deposits for the bank.
• Keep reception area and copy room neat and organized.
• Monitor and restock office supplies; assist in obtaining supplies for the family store.
• Process volunteer applications and maintain volunteer database.
• Schedule appointments and assist with voucher writing and data entry.
• Maintain confidentiality and Safe From Harm guidelines.
• Foster a positive, professional work atmosphere with staff and donors.

Skills

Communication skills

Organization skills

Team player

Self-starter

Discretion/Confidentiality

Education

High School diploma

Tools

Spreadsheet software

Word processing

Job description

The Salvation Army corps located in Joplin, Missouri, is looking for a candidate with computer software experience and strong organizational skills to join our team as the new Receptionist. This is a part-time, 27 hours per week, position with a starting pay of $15.50 per hour.

This position assists the Corps Officers, Business Administrator and ESS Case Worker in routine administrative and case work duties.

Essential Functions

1. Prepare and mail thank you letters to donors.
2. Perform corps clerical and receptionist functions (e.g. prepare routine correspondence, answer phones, direct calls, take messages, type and mail letters, greet walk-in visitors, etc.)
3. Maintain current mailing lists for various groups and activities.
4. Assist Business Administrator in opening and preparing all receipts/invoices/statements, and assist in submitting them to the regional accounting center for processing.
5. Assist in counting weekly income (church deposit and normal deposit) and processing it making it ready for the bank.
6. Keep the reception office and the copier/work room neat and in order.
7. Monitor and maintain inventory of office supplies, submitting a purchase order when re-stocking is necessary. Assist the family store in obtaining needed office supplies.
8. Assist in processing, assigning to various departments and tracking community service, Experience Works, and light duty workers.
9. Assist with processing volunteer applications. Maintain database of volunteers.
10. Schedule appointments and assist ESS Case Worker with writing vouchers, entering data and filing daily routine client assistance paperwork.
11. Maintain confidentiality and comply with Safe From Harm guidelines.
12. Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relationships with donors, clients, co-workers and supervisors. This includes but is not limited to such actions as: resolution of conflicts in a professional manner; courteous treatment of staff, visitors and clients; respect of others' property and person; and professional and appropriate communication to and about clients, co-workers, supervisors and Corps visitors.

This job description should not be interpreted as an all-inclusive list. It is intended to identify the essential duties and requirements of the position. Employee will follow other instructions, and perform other related duties, as may be required by hi/her supervisor. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Minimum Qualifications

High School diploma with one year work related (business/finance/accounting/ management and/or office management) experience. Combination of training and experience will be considered. Must have experience with computer spreadsheet software and word processing applications. Good communication & organizational skills required. Must be capable of constructing and routing correspondence with little supervision, and answering routine questions regarding budget and personnel procedures. Must be a team player, a self-starter, able to handle several projects at the same time and perform well with minimum supervision. Must demonstrate ability to think independently and exercise sound judgment. Requires a high level of confidentiality.