Receptionist

Jeffer Mangels & Mitchell LLP; Irvine (CA); On-site; USD 52,000 - 60,000; Full time

Job summary

Jeffer Mangels & Mitchell LLP in Irvine is seeking a professional Receptionist with at least one year of administrative experience to be the first contact for clients and visitors. This role provides essential front-of-house and admin support to practice groups and the Office Administrator, with ongoing development opportunities.

The position is non-exempt, five days onsite in Irvine, and involves coordinating meetings, handling calls and deliveries, and maintaining a welcoming reception area.

Qualifications

• High school diploma required.
• Minimum one year of experience in an office support role is required.

Responsibilities

• Greet clients and visitors, answer and route calls, manage incoming/outgoing fax transmissions.
• Collaborate with attorneys and staff to provide reliable front‑of‑house support across tasks.
• Schedule and maintain meeting rooms; coordinate food orders and beverages for meetings.
• Print, scan, copy and file documents with accuracy and efficiency.
• Maintain lobby, rooms, kitchen and lounge to ensure a professional, welcoming environment.
• Order and stock office supplies, maintain equipment, and arrange service when needed.
• Track deliveries, mail and messenger services; handle outbound mail and overnight shipments.
• Assist with overflow tasks and binders organization as needed.
• Able to lift and transport moderate to heavy materials.

Skills

Communication skills

Customer service

Organizational skills

Team collaboration

Education

High school diploma

Job description

Summary
Jeffer Mangels & Mitchell LLP (JMM) is a client-focused law firm committed to delivering strongresults. Our team values achievement, adaptability, initiative, professionalism andresourcefulness, and we look for colleagues who share those qualities. If these values resonate with you and your experience aligns with our description below, we’d like to hear from you.

JMM is seeking a Receptionist with a minimum of 1 year of administrative experience for the Irvineoffice. The Receptionist will deliver essential front-of-house and administrative support to practicegroups, legal assistants, and the Office Administrator. This person will serve as the first point ofcontact for clients and visitors while ensuring the smooth day-to-day operations of the ServiceCenter. The Firm will provide ongoing professional development opportunities to ensure the Receptionist has the skills and tools to succeed.

Essential Duties

• Harness your communication and customer service skills to warmly greet clients andvisitors, answer and route incoming calls, and manage incoming and outgoing facsimiles.
• Collaborate with attorneys, legal assistants, and administrative team members to providereliable support across a range of tasks as needed.
• Apply your organizational skills to schedule and maintain meeting rooms, coordinate food orders for meetings, and serve coffee and beverages to guests.
• Employ your attention to detail to scan, print, photocopy, velobind, and profile legal documents with accuracy and efficiency.
• Utilize your initiative to maintain the lobby, meeting rooms, kitchen, and employee lounge,ensuring a professional and welcoming environment at all times.
• Exercise strong coordination skills to order and stock office and kitchen supplies, maintainoffice equipment, and call for service as needed.
• Manage the logging and distribution of deliveries and mail, process outgoing mail andovernight deliveries, and track attorney messenger service requests.
• Engage with peers and other administrative teams to organize documents in binders andassist with overflow work and miscellaneous tasks as needed.
• Ability to lift and transport moderate to heavy materials as required.

Qualifications

• High school diploma required.
• Minimum one year of experience in an office support role is required.

Position: Non-Exempt
Location: Irvine. 5 days onsite.
Salary: $52k - $60k base
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