Receptionist

Seyfarth Shaw LLP; Houston (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Seyfarth is seeking a friendly receptionist in Houston to be the first point of contact for employees, clients, and visitors. You will answer calls, greet guests, manage meeting room reservations, and support office events and general admin duties.

The role requires 5+ years of receptionist experience, strong MS Office skills, detail orientation, and excellent communication. Law firm experience is preferred, with reliable attendance and a professional demeanor.

Qualifications

• A minimum of 5 years’ experience working as a receptionist in an office environment. Previous law firm experience preferred.
• High School Diploma or Equivalent Experience
• Proficient skills in Microsoft programs (Word, Outlook, and Excel).
• Excellent attention to detail, organization, and communication skills.
• Exceptional problem solving, interpersonal and customer service skills.
• Punctuality and good attendance.
• Capability to speak clearly and distinctly.

Responsibilities

• Greet visitors entering and leaving the office.
• Answer multi-line phone system and forward calls to appropriate individuals.
• Manage conference room schedule and coordinate lunch for client and practice group meetings, as well as assist with catering for office events.
• Confirm reservations through Event Management System.
• Maintain office security by ensuring visitors have appointments with attorneys.
• Assign offices to Seyfarth visiting attorneys and staff; track visitor security badges; circulate notice of visitors to office personnel.
• Assist in helping Office Administrator, HR Management, and other departments as needed.
• Validate and maintain monthly parking log.
• Keep reception area neat and orderly at all times.
• Perform daily office opening and closing duties.
• Assist with administrative projects when necessary.

Skills

Receptionist experience

Microsoft Office

Attention to detail

Communication skills

Punctuality

Clear speech

Education

High School Diploma

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Receptionist, you will provide friendly, professional customer service to employees, clients, and visitors while serving as the primary point of contact for the firm. You will be answering phones, greeting visitors, coordinating meeting room reservations, supporting meetings and office events, and performing general administrative duties as needed.

The Day-To-Day

On any given day, you will:

• Greet visitors entering and leaving the office.


• Answer multi-line phone system and forward calls to appropriate individuals.


• Manage conference room schedule and coordinate lunch for client and practice group meetings, as well as assist with catering for office events.


• Confirm reservations through Event Management System.


• Maintain office security by ensuring visitors have appointments with attorneys.


• Assign offices to Seyfarth visiting attorneys and staff; track visitor security badges; circulate notice of visitors to office personnel.


• Assist in helping Office Administrator, HR Management, and other departments as needed.


• Validate and maintain monthly parking log.


• Keep reception area neat and orderly at all times.


• Perform daily office opening and closing duties.


• Assist with administrative projects when necessary.

You Have

• A minimum of 5 years’ experience working as a receptionist in an office environment. Previous law firm experience preferred.


• High School Diploma or Equivalent Experience


• Proficient skills in Microsoft programs (Word, Outlook, and Excel).


• Excellent attention to detail, organization, and communication skills.


• Exceptional problem solving, interpersonal and customer service skills.


• Punctuality and good attendance.


• Capability to speak clearly and distinctly.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

#LI-Onsite

#LI-DNP

This position is based in Houston, TX 77002