Legal Support Assistant

Seyfarth Shaw LLP; Boston (MA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

Seyfarth Shaw LLP in Boston, MA is seeking a Legal Support Assistant to perform administrative duties for assigned attorneys in a fast-paced Labor & Employment practice. You will work with a team and uphold client confidentiality.

On a day-to-day basis you will draft and finalize routine documents, proofread for grammar, manage calendars, coordinate meetings and travel, and ensure client files are properly uploaded to the DMS.

Qualifications

• High School Diploma or equivalent required.
• 3-5 years of law firm secretarial experience required.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Excellent grammar and spelling skills.
• Ability to work well in a team and independently.
• Strong troubleshooting and follow-through skills; able to manage assignments from inception to completion.
• Familiarity with InTapp, Chrome River, IRM, and DMS or similar systems.

Responsibilities

• Draft, input, revise and finalize routine correspondence, memoranda and other legal documents.
• Proofread documents for formatting, spelling, grammar, and context.
• Verify attachments and enclosures with transmittal letters/memos.
• Open new files, request conflicts checks, and maintain client and general files.
• Manage busy attorney calendars; coordinate depositions, mediations, client meetings, and team calls.
• Maintain client contact information and electronic files; upload documents to the DMS system.
• Prepare documents for mailing, courier, and overnight delivery.
• Enter attorney time and send reminders; coordinate with other departments.

Skills

Legal secretarial experience

Team collaboration

Independent decision making

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

InTapp

Chrome River

IRM

DMS (Document Management System)

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

The Legal Support Assistant performs a variety of administrative duties for assigned attorneys working in a fast paced Labor & Employment practice. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters

The Day-To-Day

On any given day, you will:

• Draft, input, revise and finalize routine correspondence, memoranda and other legal documents,
• Proofread documents and check for appropriate formatting, spelling, grammar and context
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos
• Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files
• Manage busy and complex attorney and team calendars. Coordinate and manage depositions, mediations, client meetings, team meeting schedules and calls
• Maintain client contact information
• Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system
• Prepare documents and packages for mail, messenger, and overnight delivery
• Enter attorney time and send time entry reminders
• Coordinate and follow through on requests and projects with other support departments (e.g. word processing, receptionists, records clerks, office services, conflicts department, finance, etc.)
• Prepare and process expense reports, and vendor invoices in Chrome River
• Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences and travel arrangements
• Complete other duties and projects as assigned

You Have

• High School Diploma or equivalent certificate
• 3-5 years of law firm secretarial experience required
• Proficiency in Microsoft Programs (Word, Outlook, Excel, PowerPoint)
• Excellent grammatical and spelling skills
• Ability to work well within a team setting
• Ability to act independently and make sound decisions within the scope of the position's responsibilities.
• Excellent troubleshooting, problem resolution, and follow through skills in order to oversee and complete assignments/tasks from inception to completion.
• Familiarity with InTapp, Chrome River, IRM, document management systems or similar technology

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With more than 1000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $80,000-$90,000 annually, which is based on a 35 hour work week. This range is only applicable for jobs to be performed in Boston. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in Boston, MA 02210