Legal Support Assistant

Seyfarth; Florida; On-site; USD 45,000 - 65,000; Full time

Job summary

Seyfarth is seeking a Legal Support Assistant in Florida to provide essential legal support and administrative duties for assigned attorneys and paralegals. You will draft routine documents, manage filings, and maintain client relationships while upholding confidentiality in a fast-paced setting.

The role requires strong attention to detail, excellent communication skills, and the ability to handle multiple assignments.

Qualifications

• Minimum 5 years of experience in legal support or law firm environment.
• Bilingual in English and Spanish strongly preferred.
• Proficiency with MS Office (Outlook, Excel, PowerPoint) and ability to learn new software.

Responsibilities

• Draft routine correspondence, memoranda and legal documents with attention to formatting and grammar.
• File legal documents in federal and state courts; assist with e-filing and service of process.
• Maintain client relationships and protect confidentiality of matters.
• Manage calendars, deadlines and time-entry for attorneys.
• Coordinate with support departments and provide coverage as needed.

Skills

Legal support

Bilingual EN/ES

Outlook

Excel

PowerPoint

Communications

Tools

Outlook

Excel

PowerPoint

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Legal Support Assistant, you will provide a variety of legal support and administrative duties for assigned attorneys and paralegals in a new office setting. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-To-Day

• Draft routine correspondence, memoranda and other legal documents. Proofread documents and check for appropriate formatting, spelling and grammar. Verify all attachments and enclosures are included with transmittal letters/memos
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case "shell" documents for use by attorneys
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos
• Maintain good working relationships with clients
• Review all incoming mail, distribute to teams as needed and upload to the DMS
• Prepare expense reports; edit attorneys' CLE credits and process client billing
• Maintain calendar, contacts and deadline reminder systems
• Enter attorney time, send time entry reminders and track entries
• Schedule appointment and make arrangements for meetings, conferences and travel
• Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services)
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members' attorneys
• Complete other duties and projects as assigned

You Have

• Minimum 5 years of experience
• Bilingual in English and Spanish or fluency in English and Spanish strongly preferred
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle sensitive matters and maintain confidentiality
• Ability to handle multiple assignments and shifting priorities
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work independently as well as effectively within a team
• Demonstrates a commitment to quality of finished product

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With more than 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf