Real Estate Legal Support Assistant

Seyfarth Shaw LLP; Atlanta (GA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Seyfarth is seeking a Real Estate Legal Support Assistant to provide a broad range of secretarial and administrative duties for assigned attorneys across transactional practice groups. You will draft and finalize routine documents, manage closings, billing, and time entries, and maintain professional client relations in a hybrid Atlanta-based setting.

The role requires 7–10 years of legal secretarial experience in a transactional environment, proficiency with Microsoft Office and legal tech

Qualifications

• 7–10 years of legal secretarial experience supporting transactional practice groups, with real estate experience preferred.
• Recent experience at a large, national firm.
• Strong proofreading and grammar/spelling skills.
• Proficient with Microsoft Word, Outlook, PowerPoint.
• Familiarity with Intapp, Elite, iManage, Chrome River, Forte, and Workshare.

Responsibilities

• Draft, input, revise and finalize routine legal documents.
• Process CSC invoices and handle vendor billing.
• Prepare initial drafts of loan documents and amendments to Purchase and Sale Agreements.
• Coordinate real estate closings with attorneys, lenders and title companies.
• Create and maintain closing files and binders.
• Prepare contract timelines and reminders to attorneys/clients.
• Verify attachments and exhibits with transmittal letters.
• Proofread documents for formatting, spelling and grammar.
• Maintain good relations with clients.
• Review incoming mail and upload to the DMS.
• Prepare documents for mail, courier and delivery.
• Prepare expense reports and manage vendor invoices.
• Enter attorney time and send time-entry reminders.
• Process client billing and assist with bill review.
• Complete client/matter intake forms; run conflicts checks; open/close files.
• Coordinate with other support departments.
• Provide overflow coverage to attorneys.
• Complete other duties as assigned.

Skills

Proofreading

Organization & prioritization

Overtime flexibility

Tools

Microsoft Office

Intapp

Elite

iManage

Chrome River

Forte

Workshare Compare

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Real Estate Legal Support Assistant, you will provide a variety of secretarial and administrative duties for assigned attorneys across the firm’s practice groups. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-To-Day

On Any Given Day, You Will:

• Draft, input, revise and finalize, routine correspondence, memoranda and other legal documents.
• Process CSC invoices and handle vendor correspondence related to billing and entity management.
• Prepare initial drafts of loan documents, amendments to Purchase and Sale Agreements, and acquisition/conveyance documents in accordance with attorney instructions and term sheets.
• Prepare signature packages and help coordinate real estate closings with attorneys, lenders and title companies.
• Create and maintain closing files / organize and prepare closing binders.
• Prepare contract timelines and provide reminders to attorneys and clients.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time and send time entry reminders.
• Process client billing and assist with review and edit of bills as necessary.
• Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as legal support for Legal Support Assistant Team Members’ attorneys.
• Complete other duties and projects as assigned.

You Have

• A minimum of 7-10 years of legal secretarial experience supporting attorneys, including providing support for transactional practice groups. Prior real estate experience is strongly preferred.
• Recent experience at a large, national firm.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Powerpoint).
• Familiarity with Intapp, Elite, iManage, Chrome River, Forte, Workshare Compare or similar technology.
• The ability to organize, prioritize and meet the demands of multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

#LI-Hybrid

#LI-DNP

This position is based in Atlanta, GA 30309