Receptionist

Ferguson Enterprises, Inc.; Honolulu (HI); On-site; USD 23,000 - 39,000; Full time

Job summary

Ferguson Enterprises, a Fortune 500 company, seeks a Receptionist to manage front-desk tasks, mailroom services, and administrative support. You will welcome associates, vendors, guests, and new hires, while ensuring security, scheduling, and efficient office operations.

Responsibilities include coordinating mail, visitor management, basic purchasing, and supporting cross-functional teams with HR, IT, and facilities.

Qualifications

• Preference for 2+ years of experience in similar positions.
• Strong problem-solving skills, attention to detail, and self-motivation.
• Proven track record of taking ownership and driving results; disciplined self-starter
• Ability to think on your feet and provide real-time analysis and realistic solutions.
• Ability to maintain confidential and sensitive information
• Proven ability to work in a fast-paced environment
• Superior time management and organizational skills required
• Must be able to interact and communicate with individuals at all levels of the organization.
• Adaptable and able to move with changes while maintaining a positive attitude
• Ability to effectively communicate both verbally and in writing.
• Ability to efficiently operate computers, tablets, and mobile devices.
• Proficiency in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access, etc.).
• Ability to effectively use postal and shipping/receiving systems.

Responsibilities

• Serve as the primary gatekeeper for all Associate, Vendor, Delivery, Prospective Associate, and Guest visitors; greeting and directing as required.
• Assist in ensuring all building access and enhanced health screening policies are followed.
• Help maintain workplace security by issuing visitor badges and access cards as necessary and maintaining visitor management system.
• Perform routine administrative activities according to the organization's established procedures.
• Gather, compile, and verify information and enter it accurately into documents such as reports, presentations, or forms; and/or office systems such as databases or spreadsheets.
• Maintain related equipment and records and prepare purchase orders for necessary supplies.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Communicate with external equipment suppliers to arrange equipment service and repair.
• Coordinate Mail & Delivery services; receive, sort, and distribute incoming mail, and prepare outgoing mail.
• Coordinate directly with carriers and the Postal Service as needed.
• Assist in the coordination of the hiring process and first day experience for new associates.
• Assist in the coordination of Hospitality and Associate Recognition events.
• Respond to or redirect routine inquiries from external or internal sources about the organization, its activities, or processes promptly and accurately.
• Maintains a safe, clean, and professional lobby and reception area.
• Participate in relevant associate meetings and communicate any concerns to management.

Skills

Receptionist experience

Problem-solving

Communication skills

Confidentiality

Organizational skills

Tools

Microsoft Office

Job description

Job Posting:

Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers’ complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in. Ferguson is now seeking a Receptionist to join our team! This position is responsible for a range of diverse administrative and staff functions including reception, mailroom services, administrative support services and limited scope project management. This position will be encouraged to participate in projects with members of other teams, working closely with HR, Communications, Operations, IT & Facilities.

Position Details:

Schedule | Monday - Friday 8:00am – 4:00pm plus overtime as needed.

Responsibilities:

• Serve as the primary gatekeeper for all Associate, Vendor, Delivery, Prospective Associate, and Guest visitors; greeting and directing as required.
• Assist in ensuring all building access and enhanced health screening policies are followed.
• Help maintain workplace security by issuing visitor badges and access cards as necessary and maintaining visitor management system.
• Perform routine administrative activities according to the organization's established procedures. These activities may include answering telephones, taking messages, photocopying, operating office equipment and maintaining office or breakroom supplies, or other inventories.
• Gather, compile, and verify information and enter it accurately into documents such as reports, presentations, or forms; and/or office systems such as databases or spreadsheets.
• Maintain related equipment and records and prepare purchase orders for necessary supplies.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Communicate with external equipment suppliers (for example, vendors for printer/copiers, coffee machines, beer kegs, etc.) to arrange equipment service and repair.
• Coordinate Mail & Delivery services; receive, sort, and distribute incoming mail, and prepare outgoing mail.
• Coordinate directly with carriers and the Postal Service as needed.
• Assist in the coordination of the hiring process and first day experience for new associates.
• Assist in the coordination of Hospitality and Associate Recognition events.
• Respond to or redirect routine inquiries from external or internal sources about the organization, its activities, or processes promptly and accurately.
• Maintains a safe, clean, and professional lobby and reception area.
• Participate in relevant associate meetings and communicate any concerns to management.

Qualifications:

• Preference for 2+ years of experience in similar positions.
• Strong problem-solving skills, attention to detail, and self-motivation.
• Proven track record of taking ownership and driving results; disciplined self-starter
• Ability to think on your feet and provide real-time analysis and realistic solutions.
• Ability to maintain confidential and sensitive information
• Proven ability to work in a fast-paced environment
• Superior time management and organizational skills required
• Must be able to interact and communicate with individuals at all levels of the organization.
• Adaptable and able to move with changes while maintaining a positive attitude
• Ability to effectively communicate both verbally and in writing.
• Ability to efficiently operate computers, tablets, and mobile devices.
• Proficiency in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access, etc.).
• Ability to effectively use postal and shipping/receiving systems.

Pay Range:

• $17.14 - $27.93
• Estimated Ranges displayed are Monthly for Salaried roles OR Hourly for all other roles.
• This role is Bonus or Incentive Plan eligible.
• Ferguson complies with all wage regulations. The starting wage may be higher in certain locations based on local or state wage requirements.
• The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.
• Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.

At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well‑being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their diverse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!

Equal Employment Opportunity and Reasonable Accommodation Information

Ferguson is a project success company providing expertise, solutions and products from infrastructure, plumbing and appliances to HVAC, fire, fabrication and more. As a leading value-added distributor of residential and commercial plumbing supplies and pipe, valves and fittings in the U.S., we exist to make our customers’ complex projects simple, successful and sustainable. The professionals we serve help transform the world we live in, and we are their trusted partners with the scale to provide peace of mind. Founded in 1953, Ferguson is part of Ferguson plc, which is listed on the New York Stock Exchange (NYSE: FERG) and London Stock Exchange (LSE: FERG). With approximately 36,000 associates across 1,700 locations, Ferguson plc serves customers in all 50 states, Canada, Puerto Rico, Mexico and the Caribbean.