Receptionist

Gibson, Dunn & Crutcher LLP; Dallas, Northern (TX, KY); Hybrid; USD 45,000 - 52,000; Full time

Benefits offered by this job

Health care

Retirement benefits

Paid days off (sick and vacation)

Parental leave

Life insurance

Flexible Spending Accounts

Performance-based bonuses

Job summary

Gibson Dunn in Dallas is seeking an experienced receptionist to be the first contact for clients and guests, delivering a warm, concierge-level experience. The role reports to the Office Services Manager and runs Monday–Friday, 7:45 am–4:45 pm CT.

You will manage visitor registration, conference room scheduling, calls via Cisco, parking validation, deliveries, and lunch coordination for client meetings. Strong communication and professional demeanor are essential.

Qualifications

• Minimum five years of receptionist/front office experience in a law firm or professional services environment.
• Proficient in Word, Excel, Outlook, PowerPoint and Windows 7.
• Excellent grammar, punctuation and spelling; strong phone and email communication.
• Ability to work overtime as necessary.

Responsibilities

• Welcoming clients and managing visitor registration with building security protocols.
• Issuing parking validations, tracking usage accurately, and logging incoming deliveries.
• Managing incoming and outgoing calls using the Cisco phone system.
• Scheduling and reserving conference rooms; supporting various clerical tasks as needed.
• Processing check requests and preparing expense reports for approval.
• Coordinating lunch orders for client meetings; maintaining related records and assisting departments with special projects.
• Collaborating with the catering team and providing backup support to the Catering Assistant when necessary.

Skills

Interpersonal skills

Customer service

Communication skills

Attention to detail

Multi-tasking

Phone etiquette

Education

High school diploma

Tools

Microsoft Office

Windows 7

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Dallas, the Receptionist will work alongside another receptionist and will be responsible for being the first interaction that a client or guest has when visiting the firm and is responsible for ensuring that the guest is greeted in a warm and inviting manner. Each Receptionist plays an integral role in the execution of a concierge-level experience for our clients and guests.

This role reports to the Office Services Manager.

The hours for this position are Monday – Friday; 7:45 am – 4:45 pm CT.

Responsibilities include:

• Welcoming clients and managing visitor registration with building security protocols.
• Issuing parking validations, tracking usage accurately, and logging incoming deliveries.
• Managing incoming and outgoing calls using the Cisco phone system.
• Scheduling and reserving conference rooms; supporting various clerical tasks as needed.
• Processing check requests and prepare expense reports for approval.
• Coordinating lunch orders for client meetings, maintaining related records, and assisting departments with special projects.
• Collaborating with the catering team and provide backup support to the Catering Assistant when necessary.

Qualifications:

• Proactive and have strong interpersonal and customer service skills.
• Ability to use good judgment in handling administrative tasks in a timely manner with limited supervision and in a professional manner.
• Strong attention to detail.
• Ability to prioritize multiple projects and problem solve while remaining calm in a deadline-driven situation.
• Good telephone demeanor and excellent grammar, punctuation, and spelling skills.
• Must have strong communication skills with diplomacy, professionalism, and courtesy, by phone, in-person, and email.
• Ability to work overtime as necessary.

Experience:

• High school diploma required.
• At least five years of previous receptionist/front office experience in a law firm or in a professional services environment.
• Demonstrated high proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Windows 7.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

The annual compensation range for this position is $45-52k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail] . Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.