Legal Executive Assistant

Gibson Dunn; Washington (District of Columbia); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health care

Retirement benefits

Paid time off

Parental leave

Life insurance

Flexible Spending Accounts

Discretionary bonuses

Job summary

Gibson Dunn in Washington, DC seeks a Legal Executive Assistant to support assigned attorneys with daily coordination and provide the highest level of administrative service across matters. You will manage complex scheduling, travel, time entries, billing support, document preparation, and liaison activities with clients and firm departments, with a focus on discretion and responsiveness.

The ideal candidate will have a bachelor's degree, 5+ years in a legal setting, exceptional communication,

Qualifications

• Attention to detail in a fast-paced environment.
• Excellent written and verbal communication with diverse stakeholders.
• Ability to work independently and in a team.

Responsibilities

• Provide executive support to partners and counsel as part of a legal executive assistant team.
• Collaborate with assigned attorneys to manage day-to-day coordination.
• Schedule meetings, prepare reports/materials, enter time, edit documents, handle inquiries.
• Manage client onboarding, billing, and relationship activities.
• Coordinate complex domestic/international travel with itineraries.
• Liaise with firm departments and stakeholders to complete tasks.

Skills

Attention to detail

Verbal and written communication

Independent and team work

Initiative

Discretion with confidential info

Creative thinking

Overtime availability

Education

Bachelor's degree preferred

5+ years relevant experience in legal environment

Tools

Microsoft Office Suite

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm's work is distinguished by a unique combination of precision and vision.

Based in Washington, D.C., the Legal Executive Assistant will be responsible for working with their assigned attorney(s) to coordinate daily activities and provide the highest level of administrative support and practice coordination.

This role reports to the local Legal Administrative Services Manager and Director of Administration, taking daily direction from their assigned attorneys.

Responsibilities include:

• Provide executive support as part of a team of Legal Executive Assistants to a group of partners and of counsel attorneys.
• Collaborate closely with assigned attorneys to effectively manage day-to-day coordination of the attorneys' respective practices.
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
• Manage client onboarding, billing, and relationship management activities.
• Organize complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
• Team-oriented mentality. Provide back-up support to peers. Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Qualifications:

• Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients. Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
• High level of integrity and discretion in handling confidential information
• Self-starter with demonstrated instances of taking initiative.
• Creative thinker who is resourceful and anticipatory of the needs of their assignments.
• Flexibility to work overtime and weekends, based on department needs is required.

Experience:

• Bachelors degree preferred.
• 5+ years relevant experience required, preferably in a legal environment.
• Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $90,000 - $110,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail]. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.