Receptionist

TRC Talent Solutions; Charlotte (NC); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Notary Public sponsorship

Company-sponsored training and certs

Health, dental, retirement benefits (s

Career development opportunities

Job summary

TRC Talent Solutions is seeking a professional Receptionist to be the welcome point for visitors and a hub for administrative tasks in a high-end corporate setting. You will manage front desk activities, assist with mail, scheduling, and basic project support, contributing to smooth daily operations.

The ideal candidate brings strong communication skills, a professional appearance, and a proactive approach to office challenges in a fast-paced environment.

Qualifications

• 5 years of experience in receptionist or office administrative support preferred.
• Proficiency with Microsoft Office (Word, Outlook) required.
• Strong written and verbal communication skills desired.
• Professional appearance and customer-oriented attitude essential.

Responsibilities

• Greet guests and visitors, providing a positive first impression.
• Open and distribute mail and packages to recipients.
• Prepare and manage outgoing mail and shipments (USPS, FedEx, UPS).
• Coordinate conference rooms and support meetings.
• Update employee phone extensions and project lists for internal use.
• Record meeting minutes and assist with project documentation.

Skills

Microsoft Office

Written communication

Interpersonal skills

Professional appearance

Education

Notary Public certification (sponsorable)

Job description

The Receptionist plays a vital role in ensuring the smooth operation of corporate environments, particularly within high-end commercial construction companies. As the first point of contact for visitors, clients, and team members, the Receptionist is responsible for creating a professional and welcoming atmosphere. This position demands excellent communication abilities, strong organizational skills, and a dedicated approach to supporting the office’s administrative needs. Receptionists are essential in maintaining daily office efficiency, from managing front desk activities to supporting various administrative and clerical tasks throughout the organization.

In this dynamic role, the Receptionist will handle a blend of administrative support and front desk management. The ideal candidate will demonstrate professionalism in appearance and demeanor, ensuring that all visitors and callers receive a positive and helpful experience. Key tasks include greeting guests, managing mail, coordinating meeting spaces, and supporting company operations through various administrative duties. The Receptionist acts as a central hub for information and activity, requiring attention to detail, adaptability, and a proactive attitude toward office challenges.

As a Receptionist, you will be responsible for handling sensitive documents, maintaining the confidentiality of information, and collaborating closely with different departments. A background in office administration, receptionist roles, or customer service is highly valued, and proficiency in Microsoft Office applications is important for success in this position. This role offers the opportunity to work in a collaborative and fast-paced environment, where your organizational contributions support the entire team’s productivity and success.

Working as a Receptionist provides valuable exposure to the inner workings of a professional corporate office. You will have the chance to develop and refine administrative skills while making a measurable impact on the daily experience of employees, clients, and guests. If you thrive in a role that blends customer service with meticulous administrative responsibilities, this is an excellent opportunity to contribute your strengths and grow within a reputable company.

Receptionist - Summary

• Serve as the initial point of contact for all visitors and callers to the corporate office.
• Provide comprehensive administrative support to ensure efficient office operations.
• Contribute to a professional, welcoming, and organized work environment within a commercial construction company.

Duties & Responsibilities

• Greet guests and visitors, ensuring a positive and professional first impression.
• Open and distribute incoming mail and packages to appropriate recipients.
• Prepare and manage outgoing mail, including USPS, FedEx, and UPS shipments.
• Maintain cleanliness and readiness of conference rooms for client meetings.
• Prepare owner contracts and assist with documentation as needed.
• Enroll employees in courses to update certifications and track progress.
• Order and manage office supplies to maintain inventory levels.
• Update and maintain employee telephone extension lists for internal communication.
• Maintain current and complete project lists, supporting ongoing projects and operations.
• Record meeting minutes and support project documentation.
• Safeguard and maintain bank deposit records within the office.
• Log and track release dates within the check log for compliance and recordkeeping.
• Perform additional clerical and administrative duties as assigned by management.

Salary & Benefits

• Competitive hourly pay rates commensurate with experience and responsibilities.
• Access to company-sponsored training and certification programs, including Notary Public qualifications.
• Opportunities for professional development in a supportive corporate environment.
• Potential eligibility for employee benefits, including health, dental, and retirement plans, depending on employment type and company policies.

Qualifications & Requirements

• Preferred 5 years of experience in a receptionist or office administrative support role.
• Proficiency in Microsoft Office applications, especially Word and Outlook.
• Strong written communication skills preferred.
• Professional appearance and a positive, customer-oriented attitude are essential.
• Excellent verbal communication and interpersonal skills.
• Notary Public certification is valued; company will sponsor this if not already held.

Ideal Candidate Snapshot

• Demonstrates reliability, punctuality, and attention to detail in all tasks.
• Effectively prioritizes duties in a busy office environment.
• Thrives in customer-facing roles and enjoys supporting colleagues.
• Adapts quickly to changing office needs and takes initiative in problem-solving.
• Values professional growth and is motivated to expand administrative expertise.

Other Relevant Information

Working as a Receptionist in this corporate office provides valuable experience in high-end commercial construction environments.

The company is committed to fostering an inclusive, respectful workplace for all employees.

TRC Talent Solutions is proud to be an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.