Receptionist

One Wagoner County; Broken Arrow, Northern (OK, KY); Hybrid; USD 27,000 - 38,000; Full time

Job summary

Zeeco is seeking a Receptionist to be the first point of contact for visitors and colleagues at the Zeeco Global Technology Center. The role requires professionalism, excellent communication, and the ability to manage multiple tasks in a fast-paced environment.

You will greet visitors, answer phones, coordinate front desk operations, manage mail, scheduling, and support basic security procedures to maintain a welcoming and secure lobby and conference center.

Qualifications

• Strong verbal and written communication.
• Greet visitors professionally and handle inquiries politely.
• Friendly, approachable and positive attitude.
• Multitask, prioritize, and manage time effectively.
• Proficient in Microsoft Office Suite; familiar with office equipment.

Responsibilities

• Greeting and welcoming visitors.
• Answering, screening, and forwarding phone calls.
• Maintaining a tidy and presentable reception lobby, front desk and Visitor Conference Center.
• Managing mail and deliveries, as necessary.
• Scheduling appointments and updating calendars.
• Enforcing basic security procedures (visitor sign in sheets, issuing visitor badges, auditing, and reports).
• Performing clerical duties such as email, data entry, facilities ticket software portal, and ordering supplies.

Skills

Communication Skills

Customer Service

Interpersonal Skills

Organizational Skills

Technical Skills

Education

High school diploma or GED

Office Management certification (preferred)

Tools

Microsoft Office Suite

Job description

Receptionist

JOB SUMMARY:

The Receptionist is the first point of contact for all Zeeco visitors and colleagues. This role requires professionalism, excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment. This Role is responsible for the Zeeco Global Technology Center reception lobby and front desk experience, efficiently answering phone calls, greeting visitors, clients, customers and employees and coordinating the functions of the reception lobby and front desk and Visitor Conference Center.

PERSONAL ATTRIBUTES

• Professional appearance and demeanor.

• Ability to remain calm under pressure.

• Resourcefulness and proactive problem-solving.

• Customer service-oriented attitude.

• Promptness.

RESPONSIBILITIES

• Greeting and welcoming visitors.

• Answering, screening, and forwarding phone calls.

• Maintaining a tidy and presentable, and ready to use reception lobby, front desk and Visitor Conference Center.

• Managing mail and deliveries, as necessary.

• Scheduling appointments and updating calendars.

• Enforcing basic security procedures (visitor sign in sheets, issuing visitor badges, auditing, and reports).

• Performing clerical duties such as email, data entry, facilities ticket software portal, and ordering supplies.

REQUIREMENTS:

Skills & Competencies

• Communication Skills: Strong verbal and written communication.

• Customer Service: Ability to greet visitors professionally and handle inquiries politely.

• Interpersonal Skills: Friendly, approachable, and able to maintain a positive attitude.

• Organizational Skills: Ability to multitask, prioritize, and manage time effectively.

• Technical Skills: Proficiency in Microsoft Office Suite and familiarity with office equipment (printers, fax machines, etc.).

MINIMUM EDUCATION REQUIREMENTS:

• High school diploma or GED.

• Preferred: Additional certification in Office Management or related fields is a plus.

Working at Zeeco means being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge.