Receptionist

associacareers; Bedford (NH); On-site; USD 32,000 - 42,000; Full time

Job summary

Associa in Bedford, NH is seeking a Receptionist to support daily office operations and provide customer service to homeowners, board members, and vendors. The role requires handling calls, preparing board packages, and maintaining organized files under moderate supervision.

The ideal candidate has a high school diploma or GED and 0–3 years of related experience, with strong communication and MS Office skills. This is an on-site position with opportunities for professional growth.

Qualifications

• MS Office proficiency (Word, Excel, Outlook).
• Strong customer service and professional communication skills.
• Ability to handle phone and in-person inquiries with courtesy.
• Experience with general office procedures is a plus.

Responsibilities

• Answer and route incoming calls and greet visitors.
• Organize and prepare correspondence related to association business.
• Process invoices for manager approval when applicable.
• Distribute mail and assist with monthly board packages.

Skills

MS Office

Customer service

Communication

Office administration

Attention to detail

Education

High School Diploma or GED

Job description

Come work at Associa! We are an industry leader in community association management and we are looking for a talented Receptionist. If you're serious about your next move, Associa is an excellent place to grow your career.

The Receptionist supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Duties include but are not limited to:

• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.
• Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.
• Processes and distributes incoming and outgoing mail for the office and Associations.
• Prepares and assists community managers with monthly board packages and in-house mailings.
• Updates homeowner and association information in C3 and shared files.
• Relieves concierge/telephone operators on an as needed basis.
• Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
• Processes print jobs, scanning and faxing as general office support when needed.
• Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
• The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.
• Other duties as assigned.

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of company policies, procedures and forms.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time critical prioritization skills.

Education and Experience

• High School Diploma or GED Required
• 0 – 3 years of directly related or closely related experience