Administrative Office Receptionist

Associa; Houston (TX); On-site; USD 21,000 - 29,000; Full time

Job summary

Associa is seeking a professional Receptionist in Houston, TX to provide friendly, efficient front-desk support. You will greet visitors, answer calls, direct inquiries, and help coordinate daily operations in a fast-paced environment, ensuring a welcoming experience for clients.

The role emphasizes clear communication, accuracy with calendars and messages, and teamwork across departments. Proficiency in MS Office (Word, Excel, Outlook) is valued, as well as discretion and a proactive,

Qualifications

• Professional communication and customer service skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Knowledge of general office equipment (copier, fax, phone systems).
• Confidentiality and discretion in duties.
• Self-motivated, proactive, detail-oriented and a team player.

Responsibilities

• Greet and direct all visitors professionally.
• Answer the phone and route calls.
• Assist with special administrative projects.
• Manage conference room calendars.
• Screen and distribute messages in email and phone systems.
• Assist with mail handling per client and company policies.
• Keep lobby area neat and clean at all times.
• Perform other duties as assigned.

Skills

Professional communication

Customer service

MS Office proficiency

Office equipment knowledge

Confidentiality & discretion

Team player

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The Receptionist position requires an individual who is well-spoken, customer service-oriented, and can multi-task at a quick pace. The primary duties for the Receptionist position are to direct all incoming calls and walk-in clients in a friendly and welcoming manner.

Duties include but are not limited to:

• Professionally greet and direct all visitors.
• Professionally answer the phone and direct all calls accordingly.
• Assist with special administrative projects.
• Manage conference room calendars.
• Screen incoming general messages within email and phone mail systems and distribute accordingly.
• Assist with mail handling per client and company policies.
• Ensure that the lobby area is kept neat and clean at all times.
• Other duties as assigned.

Compensation: $18/hr; direct experience highly considered

Requirements

Knowledge and Skills

• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Self-motivated, proactive, detail oriented and a team player.

Education and Experience

• High School Diploma or GED Required
• 0 – 3 years of directly related or closely related experience

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

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