RECEPTIONIST

SCK Health; Arkansas City (KS); On-site; USD 30,000 - 42,000; Full time

Job summary

SCK Health in Arkansas City, KS is seeking a full-time receptionist to greet patients and visitors, manage phone lines, and coordinate appointments. The role supports delivery of quality patient care by handling scheduling, chart prep, and HIPAA-compliant data entry in a busy healthcare setting.

The position requires strong interpersonal skills, attention to detail, and the ability to multitask under pressure while maintaining a welcoming environment for all patients.

Qualifications

• BLS certification required within 6 months of employment.
• Above average interpersonal communication skills.
• Ability to stay professional and organized in a busy setting.
• Attention to detail to manage scheduling and patient information.
• Ability to multitask and remain calm under pressure.
• Willingness to cross-train in other functions.

Responsibilities

• Answering multiple phone lines.
• Send patient cases to clinical staff as phone messages come in.
• Follow scheduling policies for all providers.
• Screen patients for address, phone, insurance and new patient information during scheduling.
• Daily chart prep and reminder call follow-ups.
• Check for deceased patients and file appropriate notices.
• Fax patient paperwork into Athena; manage payments as applicable.
• Check patients out throughout the day; inform of balances.
• Verify payment methods (Medicare, private pay/insurance, self-pay).
• No-show follow-ups and letters as requested.
• Maintain lobby and reception areas; keep organized and clean.
• Monitor drop boxes for outgoing dates; manage drop-off items.
• Check in Drug Reps, adhere to HIPAA and confidentiality.
• Attend staff meetings; assist with equipment and supplies maintenance.
• Provide excellent customer service and handle stressful situations professionally.
• Closing duties and checking emails multiple times daily.

Skills

BLS certification

Interpersonal communication

Attention to detail

Multi-tasking

Calm under pressure

Cross-training

HIPAA/privacy awareness

Job description

RECEPTIONIST# RECEPTIONISTArkansas City, KS 67005## OverviewPosition TypeFull TimeJob ShiftDay## DescriptionAttends to patients and visitors on the phone and in person. Coordinates and organizes appointments and documentation to facilitate the smooth running of the healthcare environment and supports delivery of quality patient care.**Responsibilities and Duties:*** Answering multiple phone lines.* Send patient cases to clinical staff as phone messages come in.* Follow specific scheduling policies for all providers.* When scheduling appointments, carefully screen patients for new addresses, new phone numbers, new insurance, and all new patient information within the chart.* Daily chart prep (see chart prep instructions).* Review the reminder call list and attempt to contact any patient who did not confirm their appointment.* Check for deceased patients each day in the newspaper and/or funeral home websites.* Fax patient paperwork into Athena (see instructions).* Check patients out continuously throughout the day.* Inform patients of any existing balance noted in the computer and request that the patient be prepared for any payment due at time of visit.* Verifies method of payment for service (Medicare, private pay, private insurance, self-pay forms, etc.) and collects data and/or payment as appropriate.* Call all no-show patients and documents why patients are no showed.* Complete no show letters and documentation as requested.* Maintain the lobby and reception areas in a manner that is organized, neat, and clean.* Check drop boxes for out dates needing to be returned to clinical areas.* Checking Drug Reps in and out of the clinic.* Maintains established department policies, procedures, objectives, quality assurance, safety, environmental, and infection control.* Assists in the care and maintenance of department equipment and supplies – alert team lead of any equipment malfunction, etc.* Attend scheduled department staff and clinical meetings.* Exercises utmost diplomacy and tact to provide excellent customer service for patients, practices confidentiality and privacy protocols in accordance with clinic policies and HIPAA requirements.* Closing duties (see instructions).* Check emails multiple times daily.* All other duties as assigned**Physical Demands:*** Frequent lifting and carrying items weighing up to 30lbs.* Combination of sitting, standing, bending, light lifting and walking.* Exposed to unpleasant elements.* Requires the ability to manage stressful situations.* Occasional stress from varying demands.**Working Conditions:*** Involves frequent personal and telephone contact with patients. Work may be stressful at times. Interaction with others is constant and interruptive. Contact involves dealing with sick people.* Well lighted, well ventilated, workspace. Exposure to communicable diseases and other conditions common to clinic settings.## Qualifications**Qualifications:*** BLS within 6 months of employment* Above average interpersonal communication skills; ability to deal with public, patients, and fellow staff in a pleasant, positive, professional manner.* Ability to disconnect from negative attitudes, negative behavior, and not feed into but add positivity to the situation.* Highly developed attention to detail and organization skills, preferred.* Ability to manage multiple tasks and meet deadlines while keeping a calm and welcoming environment.* Ability to cross-train in other functions, if necessary.* Working knowledge of basic communication software.