Patient Service Representative

The University of Kansas Health System; Kansas City (KS); On-site; USD 21,000 - 30,000; Part time

Job summary

The University of Kansas Health System is seeking a Patient Service Representative at Bell Hospital / Quivira Medical Pavilion A in Kansas City, KS. This role is key to delivering a smooth patient experience, handling front desk duties, greeting patients, registering, collecting co-pays, and assisting with MyChart and EMR appointment requests.

Responsibilities include pre-visit scheduling, checking in/out, coordinating referrals, scheduling visits, and ensuring accurate demographics/insurance

Qualifications

• High School Graduate or GED.
• 1+ years customer service or health care experience.
• Preferred: College coursework toward an Associate’s or Bachelor’s Degree.
• Clerical, registration and/or customer service experience within a health care setting.
• Preferred Language Skills - bilingual documented proficiency if applicable.

Responsibilities

• Pre-Visit Scheduling: schedule referrals, appointments, and accuracy checks.
• During Visit Check-In: handle high-volume front desk tasks and phone coverage.
• Post-Visit Scheduling: arrange follow-up orders and appointments in the itinerary.
• Registration/insurance verification: capture demographics and MSPQ when needed.
• MyChart/EMR support: assist activation and online check-in guidance.

Skills

Customer service

Problem resolution

Communication

Teamwork

Education

High School Diploma or GED

College coursework toward degree

Tools

Microsoft Excel

Microsoft Word

Outlook

Teams

Job description

Position TitlePatient Service RepresentativeVaries - Part TimeBell Hospital, Quivira Medical Pavilion A 12000 W. 151st St.Position Summary / Career Interest:The Patient Service Representative (PSR) is an important member of the physician's care team and critical for creating a pleasant and seamless patient experience within an ambulatory clinic. This work role is responsible for front desk operations including greeting and checking in customers and visitors, answering calls, copay collection, completing MyChart and EMR (Electronic Medical Record) appointment requests, processing external medical records and helping the physician care team prepare for their daily patient appointments. May assist with checking patients out and scheduling follow up activities as needed.Responsibilities and Essential Job FunctionsPre-Visit SchedulingSchedule internal and external incoming department referrals.Schedules in person appointments, telehealth visits, surgeries, procedures and/or ancillary services using Epic Cadence decision trees.Maintains extensive knowledge of appointment types, locations, providers, and specialties.Works to achieve a coordinated patient itinerary sometimes consisting of multiple appointments.Responsible for registration of patient during the scheduling process, including entering demographics, insurance verification, completing the Medicare Secondary Payer Questionnaire (MSPQ), scanning and document preparation, updating documentation and processing of referrals/order/appointment requests.Preauthorization of clinic specific visits and procedures as needed.Assist patient with MyChart activation and support, including how to complete check-in online prior to the appointment.During Visit Standard Check-InResponsible for high volume patient clinic check in/out and phone reception – following health system standards.Secures patient signatures for consent and financial forms.Follows and completes all standard registration documentation and scanning process in the Health System EMRResponsible for collecting all point of service collections due per the EMR generated patient estimate including copay, co-insurance, and deductibles.Assist patient with MyChart activation and support.Responsible for outpatient clinic direct roomingResponsible for supporting patient through self-check-in utilizing MyChart and the EMRPost-Visit (Check-out/Follow Up Scheduling)Schedule follow up internal and external diagnostic and therapeutic orders creating a patient itinerary based on provider orders.Assist patient with MyChart activation and support.Ensure proper front desk coverage until last patient is dismissed from the clinic.Standard ResponsibilitiesAttends and participates in department clinic daily huddles and process improvement initiatives.Understands patient experience performance expectations for ease of scheduling appointment, degree to which you were informed of delays, likelihood to recommend practice, courtesy of front desk and staff worked together for your care.Supports both front desk and scheduling (telephone and MyChart) workflows.Establishes and maintains productive working relationships with providers and the clinical care team.Has a working knowledge of patient related policies and procedures as well as an understanding of the University of Kansas Health System services and programs.Follows the Health System standard apparel policy.Effectively communicates Health System Policies to patients and patient advocates.Familiarity with insurance coverage types (HMO, PPO, VA, Medicare)Expected to provide coverage at alternate locations to help meet critical staffing level needs, as delegated by management.Supports and participates in patient experience initiatives including marking campaigns and event registrationResponsible for daily maintenance of workspace and following environmental health cleaning guidelines according to Health System policy and procedures.Responsible for following personal protective equipment (PPE) guidelines according to Health System policy and procedures.Expected to complete necessary training and successfully pas 30-60-90-day quality assessments.Remains in clinic until last patient is checked out and any follow-up visits are scheduled.Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.Required Education and ExperienceHigh School Graduate or GED.1 or more years customer service or health care experienceAbility to maintain patient confidentialityPreferred Education and ExperienceCollege coursework completed towards an Associate’s or Bachelor’s DegreeClerical, registration and/or customer service experience within a health care setting.Preferred Language Skills- If bilingual-Documented proof of competencies via language proficiency assessmentsKnowledge RequirementsAbility to read, write, speak, and understand English.Basic computer skills including Microsoft Excel, Word, Outlook, and TeamsHigh level of customer service skills focusing on problem resolutionTime Type:Part timeJob Requisition ID:R-57410We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.Need help finding the right job?We can recommend jobs specifically for you! 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