RECEPTIONIST

South Central Kansas Regional Medical Center; Arkansas City (KS); On-site; USD 19,000 - 28,000; Full time

Job summary

South Central Kansas Regional Medical Center is seeking a front desk coordinator to assist patients and visitors by phone and in person. You will coordinate appointments, document flow, and support quality patient care in a busy clinic environment.

Responsibilities include screening patient information, preparing charts, processing paperwork, and assuring accurate billing. You will maintain a welcoming lobby, uphold HIPAA standards, and collaborate with clinical staff.

Qualifications

• BLS certification within 6 months of employment.
• Above average interpersonal communication with patients and staff.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines calmly.
• Willingness to cross-train in other functions.
• Familiarity with basic communication software.

Responsibilities

• Answer multiple phone lines and route to clinical staff.
• Screen new patient information for appointments.
• Prepare daily charts and schedule reminders.
• Fax patient paperwork into Athena as instructed.
• Check out patients and explain balances due at visit.
• Verify payment methods and collect when needed.
• Call no-show patients and document reasons.
• Maintain lobby and reception areas in order.
• Check drop boxes for returns; assist with meetings.
• Ensure HIPAA compliance and patient confidentiality.
• Attend scheduled department meetings and closing duties.
• Check emails several times daily; perform other duties.

Skills

Interpersonal communication

Attention to detail

Organization

Multitasking

Calm under pressure

Tools

Communication software

Job description

Attends to patients and visitors on the phone and in person. Coordinates and organizes appointments and documentation to facilitate the smooth running of the healthcare environment and supports delivery of quality patient care.Responsibilities and Duties:Answering multiple phone lines.Send patient cases to clinical staff as phone messages come in.Follow specific scheduling policies for all providers.When scheduling appointments, carefully screen patients for new addresses, new phone numbers, new insurance, and all new patient information within the chart.Daily chart prep (see chart prep instructions).Review the reminder call list and attempt to contact any patient who did not confirm their appointment.Check for deceased patients each day in the newspaper and/or funeral home websites.Fax patient paperwork into Athena (see instructions).Check patients out continuously throughout the day.Inform patients of any existing balance noted in the computer and request that the patient be prepared for any payment due at time of visit.Verifies method of payment for service (Medicare, private pay, private insurance, self-pay forms, etc.) and collects data and/or payment as appropriate.Call all no-show patients and documents why patients are no showed.Complete no show letters and documentation as requested.Maintain the lobby and reception areas in a manner that is organized, neat, and clean.Check drop boxes for out dates needing to be returned to clinical areas.Checking Drug Reps in and out of the clinic.Maintains established department policies, procedures, objectives, quality assurance, safety, environmental, and infection control.Assists in the care and maintenance of department equipment and supplies – alert team lead of any equipment malfunction, etc.Attend scheduled department staff and clinical meetings.Exercises utmost diplomacy and tact to provide excellent customer service for patients, practices confidentiality and privacy protocols in accordance with clinic policies and HIPAA requirements.Closing duties (see instructions).Check emails multiple times daily.All other duties as assignedPhysical Demands:Frequent lifting and carrying items weighing up to 30lbs.Combination of sitting, standing, bending, light lifting and walking.Exposed to unpleasant elements.Requires the ability to manage stressful situations.Occasional stress from varying demands.Working Conditions:Involves frequent personal and telephone contact with patients. Work may be stressful at times. Interaction with others is constant and interruptive. Contact involves dealing with sick people.Well lighted, well ventilated, workspace. Exposure to communicable diseases and other conditions common to clinic settings.Qualifications:BLS within 6 months of employmentAbove average interpersonal communication skills; ability to deal with public, patients, and fellow staff in a pleasant, positive, professional manner.Ability to disconnect from negative attitudes, negative behavior, and not feed into but add positivity to the situation.Highly developed attention to detail and organization skills, preferred.Ability to manage multiple tasks and meet deadlines while keeping a calm and welcoming environment.Ability to cross-train in other functions, if necessary.Working knowledge of basic communication software.