Receptionist

Ultimate Staffing Services; Anaheim (CA); On-site; USD 29,000 - 30,000; Full time

Job summary

Ultimate Staffing Services in Anaheim is looking for a Front Desk Administrative Assistant for a temporary assignment to cover a MAT leave. You will be the first contact for customers and visitors, providing professional reception and general office support to the Office Manager and Sales staff.

Ideal candidates have office/reception experience, strong communication skills, and proficiency with Outlook, Word and Excel. Schedule is Monday–Friday, 8:30am–5:00pm, with pay at $21.00–$22.00 per hour.

Qualifications

• Previous office, receptionist, administrative or customer service experience.
• Professional telephone manner and clear communication skills.
• Strong organization, attention to detail and multi-tasking ability.
• Proficiency with Outlook, Word, Excel and Adobe applications.

Responsibilities

• Answer and direct incoming calls and assist callers with inquiries.
• Greet customers and visitors professionally and courteously.
• Monitor emails, sort mail and handle routine communications.
• Provide administrative support to Office Manager and Sales staff.
• Assist with proposals, documents, and general admin tasks.
• Perform data entry and filing; maintain organized front office.

Skills

Professional telephone manner

Strong organizational skills

Excellent verbal and written comms

Able to multitask

Punctual & reliable

Professional appearance

Independent worker

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe

Job description

Salary: USD21 - USD22 per hour

Covering for a MAT Leave

FRONT DESK ADMINISTRATIVE ASSISTANT

Assignment Type: Temporary

Reports To: Office Manager

Schedule: Monday-Friday, 8:30am to 5:00pm

Pay Range: $21.00 - $22.00 per hour

Anticipated Assignment Length: October 2026 to February 2027

POSITION OVERVIEW

Seeking a reliable and professional Front Desk Administrative Assistant to provide general office and reception support. This position will be the first point of contact for customers, visitors, and callers while providing administrative assistance to the Office Manager, Sales Staff, and other departments.

PRIMARY RESPONSIBILITIES

• Answer and direct incoming telephone calls and assist callers with general inquiries.
• Greet customers, visitors, and business contacts professionally and courteously.
• Monitor incoming emails, sort mail, and other office communications.
• Provide administrative and clerical support to the Office Manager and Sales Staff.
• Assist Sales Staff with proposals, documents, correspondence, and other administrative tasks.
• Perform storage data entry and filing.
• Perform day-to-day filing and document organization to keep office records current and organized.
• Maintain a professional and organized front-office environment.
• Perform other general administrative duties as assigned.

MUST-HAVE SKILLS & QUALIFICATIONS

• Previous office, receptionist, administrative assistant, or customer service experience.
• Professional and friendly telephone manner.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, and Excel including Adobe.
• Ability to manage multiple tasks and changing priorities.
• Reliable attendance and punctuality.
• Professional appearance and demeanor.
• Ability to work independently and follow instructions.
• Comfortable interacting with customers, vendors, and employees at all levels.