Reception & Programs Operations Coordinator

Jewish Family and Children’s Services; California (MO); On-site; USD 37,195 - 41,328; Full time

Benefits offered by this job

403(b) retirement match

Flexible benefits plan

Paid holidays

Vacation & sick leave

Job summary

Jewish Family and Children’s Services (JFCS) in the San Francisco Bay Area seeks an Administrative Receptionist to provide reception, data entry, and program support for the Marin Region. You will greet visitors, manage calls, assist with tours and sign-in, and support various programs while ensuring confidentiality and smooth daily operations.

The role offers full-time, non-exempt employment with benefits, including retirement matching and a cafeteria plan with health insurance options;

Qualifications

• Front desk/receptionist experience required.
• At least 1 year of data entry experience.
• 2+ years of secretarial/administrative or equivalent experience.
• Excellent written and verbal communication skills.
• Ability to type minimum 50 wpm.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Provide primary reception coverage and open/close of reception area.
• Greet visitors professionally while maintaining confidentiality.
• Manage a multi-line phone system and direct calls.
• Assist with visitor sign-in and building access coordination.
• Process client payments and record transactions in SmartCare; prepare deposits.
• Monitor reception and common areas; keep environment professional and organized.
• Support general administrative tasks and manage Master Reception Outlook Calendar.
• Collaborate with Marin region staff and assist programs (JFCS Rides, MSSP, Food Bank).
• Accept and process donations according to JFCS procedures.
• Assist clinicians with opening/closing cases in SmartCare and creating new client charts.

Skills

Front desk experience

Data entry

Microsoft Office

Google Workspace

Verbal communication

Education

High School Diploma

Tools

SmartCare

Microsoft Word

Excel

PowerPoint

Google Docs/Sheets

Job description

Jewish Family and Children’s Services (JFCS) in the San Francisco Bay Area seeks an Administrative Receptionist to provide reception, data entry, and program support for the Marin Region. You will greet visitors, manage calls, assist with tours and sign-in, and support various programs while ensuring confidentiality and smooth daily operations.

The role offers full-time, non-exempt employment with benefits, including retirement matching and a cafeteria plan with health insurance options;